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Executive Assistant

GPSN
Los Angeles, CA
  • Posted: over a month ago
  • Full-Time
Job Description

Executive Assistant 

 

Schedule/Status: Full time, exempt

Location: This position is Los Angeles-based. 

Reports to: Executive Director and Managing Director

 

Organization

GPSN  is a nonprofit intermediary organization exclusively focused on improving Los Angeles public education. GPSN envisions a public school system in Los Angeles that prepares all students to succeed in school and to live thriving adult lives.

Guided by this vision, our mission is to bring together the Los Angeles community to catalyze the transformation of the public education system so that students of color and students living in poverty gain the knowledge, skills, and experiences to lead thriving adult lives.

Job Description 

GPSN is seeking a dynamic and results-oriented professional to serve as its Executive Assistant. The Executive Assistant will work closely with the  Executive Director and Managing Director to manage scheduling, board relations, communication with external partners, and events. The Executive Assistant will also support several operational functions, including managing the office and record keeping. 

Day-to-day work will include:

  • Manage scheduling for the Executive Director and Managing Director
  • Draft, review, and send communications on behalf of the Executive Director
  • Organize and prepare for meetings, including gathering documents and managing meeting logistics
  • Prepare the Executive Director and Managing Director  for external meetings
  • Answer and respond to phone calls, communicate messages and information to the Executive Director and Managing Director
  • Coordinate travel arrangements
  • Maintain various records and documents for the organization 
  • Manage the office
  • Manage the preparation of materials  and minutes for meetings of the board 

The Executive Assistant should align with Great Public Schools Now’s beliefs that:

  • Every child deserves an excellent education, and it is the responsibility of adults to make this happen
  • Excellent schools and equitable access to these schools are critical elements in a city’s public education system
  • Our work simultaneously recognizes the intersectionality of race and poverty while also targeting our work to address specific inequities rooted in either race or poverty

The ideal candidate will also possess a professional knowledge of Los Angeles public schools as well as the operations of nonprofits and grant-making organizations. 

 

Responsibilities

Scheduling 

The Executive Assistant is primarily responsible for managing and optimizing the schedule of the Executive Director and Managing Director, including prioritizing important meetings and calls, scheduling follow up, and ensuring that they are prepared for all meetings. 

Executive Support

The Executive Assistant will proactively assist the Executive Director and Managing Director in preparing for meetings and executing any necessary follow-up. 

Supporting the Leadership Team 

The Executive Assistant will support the leadership team in completing key tasks by developing timelines for deliverables, setting reminders, and incorporating communication from external partners. 

Record Management

The Executive Assistant will be responsible for ensuring that the organization maintains accurate records and files. This responsibility includes program and financial documentation, such as credit card receipts and reimbursement documentation. They will also support payroll processing. 

Office Management
The Executive Assistant will ensure that GPSN’s offices are well managed and maintained as a productive workplace for all employees. This includes working directly with vendors and management to troubleshoot and resolve any issues with the office facilities or technology.

Human Resources

The Executive Assistant will support the Director of Operations in the onboarding of new employees. They will also assist in developing and maintaining a productive and positive working environment. This will include tracking employee milestones and organizing celebrations. 
 

Qualifications

The Executive Assistant must have at least three years of consecutive experience working to directly support an executive and the administration of an organization.  The successful candidate will have experience managing the schedule and the priorities of an executive. The Executive Assistant must harness technology solutions to quickly and efficiently communicate resources needed for key activities. Nonprofit experience is a plus, with a strong preference for someone who has operated in a fast-growing environment. Additional qualifications include:

Professional skills required:

  • Excellent written and verbal communication skills
  • Superb time management skills
  • Demonstrated attention to detail
  • Strong organization skills
  • Ability to multitask
  • Proficient in frequently used computer software and programs, such as Microsoft Office and Salesforce
  • Interpersonal skills
  • Bachelor's degree 

Personal characteristics desired:

  • Hard-working
  • A highly motivated self-starter
  • Strategic thinker, able to anticipate outcomes and plan ahead
  • Self-confident and comfortable interacting with board members, grantees, and community organizations
  • Ability to work effectively under pressure and to handle a heavy, diverse workload
  • Personal reputation for integrity and ethics

Compensation

The salary range for this position is $60,000 - $70,000 annually. GPSN offers a comprehensive benefits package.

Equal Opportunity

GPSN does not discriminate on the basis of race, color, religion, ethnic or national origin, age, disability, gender, sexual orientation or other characteristics covered by law with regard to employment opportunities.

 

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GPSN

Address

Los Angeles, CA
90015 USA

Industry

Business

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