Senior Administrative Assistant

GIS Surveyors Inc. (GSi) is a growing medium sized, Geospatial firm with offices in Poway and Yorba Linda California, as well as Bellevue, WA. We are seeking one experienced Senior Administrative Assistant to assist in the daily operations of our Administration Department in our Poway office.

• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Coordinates travel arrangements; completes purchases; ensures that correct account codes are used and develops corporate accounts.
• Conducts research; compiles and types statistical reports as requested.
• Assists with company Social Media postings.
• Maintains corporate licenses and certificates, renewing as appropriate.
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Answers non-routine correspondence.
• Distributes daily internal/external mail and overnight packages.
• Composes, types, and distributes professional correspondence, memoranda, and E-mails using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
• Assists with event planning and special projects as assigned.
• Coordinates meetings including but not limited to preparing and distributing agendas or meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Orders and maintains supplies; coordinates equipment maintenance.
• Assists in development and implementation of department systems and procedures as needed.
• Performs general clerical duties including but not limited to filing, photocopying, and mailing.
• Performs a variety of complicated tasks and duties as assigned by supervisor and management.
• Plans, prioritizes and organizes workload to ensure deadlines are appropriately met.
• Acts as liaison between other departments and outside contacts and agencies.

Qualifications and Skills:

• Associate's degree (A.A.) or equivalent, five or more years of related experience, or equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Proficient on all Microsoft programs, including Word, Excel, PowerPoint and Teams.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• This position requires a wide degree of creativity and latitude.
• Acute attention to detail.