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Property Administrator

G.B. Ltd. Oper. Co., Inc. Freehold, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Educational Requirements / Experience

  • Bachelors Degree in Real Estate, Finance, Business or Accounting is preferred or equivalent work experience
  • Candidate must have a minimum of 5 years residential and commercial real estate accounting experience

Required Skills

  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Excellent problem solving skills
  • Ability to work in a team environment and independently
  • Ability to effectively execute assignments and meeting stringent deadlines. Must be able to multi-task and prioritize a wide range of responsibilities
  • Proficient in Microsoft Office Suite specifically Excel
  • Proficient in Skyline Property Management Accounting software (required)
  • Uses a computer in conjunction with various software packages the majority of the day
  • Detail-oriented. Must have outstanding follow up and follow through
  • Your ability to learn and your drive to be the best is the most important long term skill we seek in our candidates
  • Understanding of lease language
  • Consistently accurate
  • Ability to keep information strictly confidential
  • Must have knowledge of RAP (Rental Assistance Programs)

Job Summary

  • Handles: one commercial / residential property, two residential condominium associations (94 units), residential rental units (129 units)
  • Handles the day-to-day lease obligations and all details that arise in the administration of the properties
  • Maintains relationships with tenants
  • Process rent and occupancy related receipts. Note that we are transitioning to a receivables platform, Clickpay.
  • Has working knowledge of all clauses of Tenant’s Leases
  • Notifies Tenants of any default in performance of Lease terms. Ensures that Lease changes and rent increases are taking place in accordance with the Lease terms.
  • Enters Leases, renewals, assignments into Skyline
  • Provides information to landlord for new and renewal negotiations
  • Receive all tenant requests, log and dispatch all complaints to facility manager / property superintendent or other person as necessary. Follow up with tenants promptly.
  • Receive and keep up-to-date files on all correspondence from tenants and lease files, tenant insurance tickler files, and service contract files and property files. Prepare tenant invoices.
  • Prepare, review and research aged receivable reports. Work with tenants and management to resolve any aged items. Initiate late payment calls, reconcile A/R, and follow-up on collections as required. Work with legal to file evictions for non-paying tenants.
  • Maintain current and complete certificates of insurance for all tenants in files. Maintain follow-up system for expiration
  • Prepare abstract of leases and other real estate documents
  • Track and file HVAC and other contracts as required in tenant leases
  • Run credit checks
  • Common Area Maintenance reconciliations for properties and electric/utility reconciliations
  • Reports insurance claims in a timely manner.
  • Establish, prepare, review and monitor budgets; review all expenses and report any unusual variances and provide information detailing causes and corrective action.
  • Receive, enter and properly code all invoices for approval. Check all invoices for accuracy.
  • Process and pay the invoices internally and through third party vendor, AvidXchange.
  • Work with vendors on clearing up any billing problems if necessary
  • Ensure that Purchase orders are signed before payments are processed
  • Ensures invoices match contract pricing.
  • Scanning of all documents for properties managed including but not limited to leases, partnership documents, invoices, agreements, contracts etc.
  • Creation and distribution of client (owner) reports.
  • Special projects as assigned
  • Phone support
  • Reconciliation of monthly bank statements, plus maintaining security deposit accounts
  • Projections and budgeting as required
  • Filing
  • Record incoming checks into log book and issue copies to management.
  • Contract/Warranty book updates
  • Maintain files for Mortgage & Guarantee information on properties
  • Analyses of utility accounts and reconciliations as necessary

G.B. Ltd. Oper. Co., Inc.

Why Work Here?

Local, established company (45 yrs) with great benefits and a dynamic working environment.


63 W Main St
Freehold, NJ