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Import /Export Documentation Coordinator

G. P. De Silva Spices Inc. Pico Rivera ,CA
  • Posted: 29 days ago
  • $18 to $20 Hourly
  • Full-Time
Job Description

 

  • JOB SUMMARY

Directly responsible for coordinating the import and delivery of 400+ ocean containers into various US ports and reducing costs while maintaining communication with customs brokers, 3PLs, carriers, forwarders, and management.

Duties and Responsibilities:

Imports

  • Work in conjunction with vendors, shippers, forwarders, SSLs, customs brokers, and US customs to receive cargo seamlessly
  • Receive ISFs from vendors and file with brokers
  • Receive and check copy documents ensuring all necessary documentation is in place
  • Coordinate the receiving original shipping documents with shippers and local banks
  • Constantly monitor container ETAs, LFD, customs/FDA releases, empty container returns
  • Plan OBL surrender and freight collect payments on time to prevent any demurrage charges
  • Maintain the imports Airtable data records for internal visibility to all departments
  • Coordinate payments with accounting and management when terms are CAD Sight, or Copy BL
  • Negotiate the best market rates with customs brokers, truckers, 3PLs
  • Review and approve invoices (carriers, customs brokers, 3PLs, etc.) and file disputes when necessary
  • Take action to expedite container releases at ports or CES when necessary: pay customs exam fees, Pierpasses, terminal fees, contact SSL for releases, etc.
  • Stay up to date with the latest import trends, changes in tariffs/duties, international trade agreements and relay information to pertaining parties
  • Improve processes, import data visibility, and efficiencies where need be
  • Create, maintain, and archive physical file of all shipments for accounting and audit purposes

Exports

  • Promptly coordinate the re-export of customs rejected or FDA refused cargo by the designated deadline
  • Oversee the documentation and transit of drop shipments from origin to the buyer’s destination
  • Provide support to the international team – Grupo Canela – when necessary: contact customers, track shipments, approve shipping instructions, audit shipping documents, etc.

COMPETENCIES/QUALIFICATIONS

  • Proven experience in international business and import/export processes
  • Familiar with all modes of transportation including domestic, air, and ocean
  • Experience with incoterms and international payment terms
  • Outstanding organizational and coordination abilities
  • Self-starter
  • Excellent communication and interpersonal skills
  • Understands or has experience managing 3PL relationships
  • AS in business administration, supply chain or relevant field
  • Proficiency in MS Office programs, QuickBooks, SAP, and NetSuite systems
  • Problem solving and analytical skills
  • Excellent Communication Skills – both written and verbal
  • Customer/Client focused
  • Detail-oriented with a penchant for quality work
  • Prompt and consistent in daily work habits
  • Results oriented

Job Type: Full-time

Salary: $18.00 to $20.00 /hour

Experience:

  • import export documentation: 2 years (Preferred)

Work authorization:

  • United States (Preferred)

Additional Compensation:

  • Bonuses

Work Location:

  • One location

Benefits:

  • Paid time off
Company Description
Our Company stands at the forefront of the International Spice Trade and together lead the global distribution of generationally perfected cinnamon while supplying the finest, highly curated selection of exotic spices from around the world to major markets in The Americas and beyond.

G. P. De Silva Spices Inc.

Why Work Here?

Great people, rapidly growing company, room for growth

Our Company stands at the forefront of the International Spice Trade and together lead the global distribution of generationally perfected cinnamon while supplying the finest, highly curated selection of exotic spices from around the world to major markets in The Americas and beyond.

Address

8531 Loch Lomond Dr. Pico Rivera CA 91776
Pico Rivera, CA
USA

Website

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