Office Administrative Assistant

We are seeking an Office Administrative Assistant to join our team! The duties of this position will include clerical and administrative functions to provide day-to-day support to associates and firm operations. The ideal candidate will be professional, proactive, efficient, and organized. The position will undertake a variety of support tasks while working diligently to complete time-sensitive work. Prior office administrative experience is preferred. Salary for this position is commensurate based on prior experience.

Candidate Characteristics:

The ideal candidate will be professional, proactive, efficient, and organized. The ability to learn new things quickly is a plus. The candidate must be willing to work independently as well as part of a team. It is a must that the candidate for this position be timely, dependable, reliable, and have a positive attitude. This is an important position for our company that allows all other aspects of our organization to run smoothly.

Responsibilities:

• Organize and assist associates
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Greet and assist onsite guests
• Answer inbound telephone calls
• Perform all other office tasks
• Monitor supply level and handle shortages

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• Working knowledge of all office equipment
• Thorough understanding of office procedures
• Ability to adapt quickly to technology changes and upgrades
• Ability to multi-task in a fast-paced environment
• Proficiency in MS Office (Word, Excel, Outlook)