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Administrative Coordinator, Global Oncology

Fred Hutchinson Cancer Research Center Seattle, WA
  • Expired: July 09, 2019. Applications are no longer accepted.

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


Global Oncology (GO), a cross-divisional program within the Director’s Office of Fred Hutchinson Cancer Research Center, has a mission to generate cancer research that has global impact, and support the development research capacity and clinical care to reduce the cancer burden in low- and middle-income countries. A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care. Fred Hutch operates in Uganda as the Hutchinson Centre Research Institute of Uganda, or HCRI-Ug.


The Global Oncology Administrative Coordinator works under the direction of the Operations Manager. It is a key faculty administrative position responsible for supporting, organizing and coordinating activities for GO research operations; which includes the Deputy Head, and up to three other faculty members. This role requires strong organizational and time management skills, attention to detail, the ability to effectively prioritize shifting tasks and to build strong working relationships. Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.


  • Perform administrative and clerical responsibilities including executive and administrative support
    • Complex calendar and travel management across multiple time zones
    • Scheduling meetings, conferences and seminars
    • Agenda and meeting prep
    • Conference room reservations and preparations to include AV and IT support
    • Composing memos, reports and minutes
    • Establishing and maintain department files.
  • Organizing, prioritizing and appropriately handle time-sensitive, confidential information while ensuring action/attention required is addressed.
  • Assist in the development of research materials which may include questionnaires, data collection instruments, and educational materials. Develop, review, edit and revise administrative materials.
  • In collaboration with faculty members and the Research Administrator, coordinate the grant/contract application and renewal process, ensuring that materials are compiled and submitted and that all deadlines are met.
  • Coordinate the submission of study results, articles, and manuscripts for publication, ensuring that all materials are compiled and formatted in accordance with requirements that deadlines are met.
  • Produce special and recurring reports.
  • Compose and edit correspondence, meeting notes, and action items, as requested
  • Ensure that faculty expense reimbursement and credit card reconciliations are completed in a timely manner
  • Maintain and update Faculty CVs, as time allows and as requested
  • Order and maintain program supplies as needed.

Required

  • Bachelor's degree
  • Five years of progressively complex administrative experience including familiarity with a highly-regulated environment, scheduling and making domestic and international travel arrangements
  • Proficient with Microsoft Outlook, Word, Excel, PowerPoint and SharePoint


Preferred

  • High level of integrity and discretion, ability to exercise good judgment and maintain confidentiality, and conduct oneself with the utmost integrity and professionalism
  • Strong organizational skills, attention to detail and accuracy, flexible with the ability to effectively manage time and prioritize multiple concurrent responsibilities
  • High level of initiative
  • Able to work independently with minimal supervision and collaborate with a team to effectively to meet deadlines
  • Strong technical aptitude to quickly learn new systems and applications, and able to apply technology to improve systems and processes
  • Experience working in a research, academic, or clinical environment
  • International exposure to work cultures and styles

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

Fred Hutchinson Cancer Research Center

Address

Seattle, WA
USA