Disaster Recovery Regional Administrative Assistant

Position Summary: Perform a variety of routine and complex administrative, technical, and professional tasks in support of the hurricane recovery efforts of the Florida Conference.  An administrative assistant must be professional, polite, and responsive.  

Essential Job Requirements: 

• an appreciation of the nature and mission of the Church is essential

• conduct business in a manner consistent with the mission, values, and policies of the organization

• able to maintain ethical conduct in accordance with organizational policy

• able to work calmly and effectively to resolve conflicts in sensitive situations; able to work collaboratively with others

• able to prioritize tasks and meet deadlines as required

• excellent computer skills, able to utilize word processing, database, and spreadsheet software and demonstrate ability to learn new and/or customized software

• able to learn and maintain a financial accounting system with accurate and timely documentation

• possess excellent communication skills both written and verbal

• self-starter who takes initiative and is able to work without close supervision on assigned duties; willing to seek and accept supervision as needed

• unquestioned confidentiality with sensitive financial and personal information

• possess no outside business interest that may conflict with the client or the organization’s goals and objectives

• demonstrate helpful interpersonal skills, such as: 

• genuine care and respect for individuals, families, and communities served

• awareness of the impact of the disaster on the community, the family, and the individual

• effective listening and interviewing skills

• cultural competence relative to the population served

• ability to recognize and draw upon client strengths

• sensitivity to the needs of individuals and families in crisis

• ability to maintain appropriate service boundaries

• self-awareness

• active membership in a United Methodist Church is preferred but not required.

Essential Job Functions

• support the work of the regional team leader, volunteer and construction coordinators, and disaster case managers

• manage and maintain online files

• generate reports, spreadsheets, and presentations 

• make travel arrangements and order supplies for staff

• data input as needed to maintain recovery databases, scheduling, internet research, google maps, etc. 

• maintain communications to conference staff 

• take photos and videos during trainings, meetings, and visits to the impacted communities

• communicate with survivors, volunteers, and external groups as needed

• other duties as assigned

Working Conditions: 

• Constant interaction with internal and external third parties for the purpose of collecting and distributing information

• Adaptability to environmental factors, including noises, odors, variable climate, etc. 

• Spends over 80% of time sitting; remainder of time includes walking, standing

• Occasional lifting (5 - 10 lbs.) and climbing stairs

• Must work cooperatively and collaboratively with colleagues, clients and other agencies involved in the recovery