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Administration Assistant

Fladger Associates Wilmington, DE
  • Expired: 29 days ago. Applications are no longer accepted.
Wilmington, DE
Contract Duration: 2 - 36 months
Rate: Negotiable
Salary: NA $1.00

Responsibilities:

  • Excellent employment opportunity for an Administration Assistant in the Wilmington, DE area.
  • As Administrative Coordinator, you will support the Vice President, US Medical.
  • The accountability for the role includes functional/departmental activities, booking and arranging meetings, maintain documentation, purchasing support, following up on budgets and reporting, managing expenses and travel.
  • There may also be opportunities for special projects to be determined by the VP.
  • Proficiency with Outlook to manage busy calendars, urgent emails, schedule meetings, conference calls, and special events/conferences including exercising discretion as to priority and decision-making responsibility
  • Responds on behalf of the senior leaders to different stakeholders maintaining high professional standards whilst meeting conflicting needs
  • Arrange multi-location travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken
  • Produce accurate, properly-formatted documents, PowerPoint projects, and Excel reports under normally tight time constraints
  • Prepare meeting agendas, presentation and read-ahead materials and minutes
  • Prepare and edit correspondence and general communications
  • Work with internal and external customers to help schedule meetings and help facilitate logistics
  • Liaise with Talent Acquisition and hiring managers on administrative and logistical aspects related to recruitment of new employees (interview scheduling, coordination of onboarding)
  • Maintain awareness of new systems with potential impact on administrative work and develops personal expertise in new systems


Experience:

  • High School Diploma
  • 5+ years of Administrative Support experience
  • Must have strong written and verbal communication skills and the ability to interact confidently with employees at all levels in the organization
  • Demonstrated ability to effectively work in a global environment
  • Able to prioritize time-sensitive assignments
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Flexible to adapt to ever-changing needs and deadlines
  • Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion
  • Must be able to demonstrate tact, diplomacy, persuasion and/or negotiation, and maintain confidentiality

Fladger Associates

Address

Wilmington, DE
19850 USA