Administrative Assistant

Job Posting: Administrative Assistant

This position is an outstanding opportunity for a highly-motivated administrative assistant to assume a pivotal role in the evolution of a fast-growing, highly-respected organization. As such, compensation for this role is competitive. The starting salary will be commensurate with candidate experience.

The Administrative Assistant will report to the Director of Global Human Resources and will assist the CEO, Board of Directors and Executive Leadership Team of Fisher Barton by managing their schedules, arranging Board of Director meetings, interacting with Fisher Barton Board members, taking notes at Board meetings, preparing documents for Board and leadership meetings, and coordinating follow-up from Board and leadership meetings. You will also support the Fisher Barton Corporate Headquarters and Technology Center administratively, welcoming visitors to the Tech Center, and planning team and customer events. You will work closely with the Human Resources team and be involved in HR projects and initiatives and provide administrative support for the team.

You will do this by:

• Providing sophisticated calendar management for the CEO - prioritizing inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure day-to-day engagements.
• Acting as a liaison and providing support to the Board of Directors. Arrange and handle all logistics for Board meetings and events; schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes.
• Researching and handling special projects and events
• Serving as the primary point of contact for internal and external clients on all matters pertaining to the CEO and their ability to effectively lead the organization, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, exercising judgement to reflect the CEO's style and organizational policy
• Coordinating all Executive Leadership Team meetings and assist with staff meetings and events as needed
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Supporting HR Talent Acquisition,(TA,) including partnering with TA, Human Resources Manager's and operations to schedule job interviews, onboarding, pre-hire processes, and new hire orientation
• Supporting Tech Center operations, including ordering parts, office supplies as needed. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
• Supporting entire HR Team with HR initiatives and projects, including data entry, regular reporting of data, and other HR processes
• Creating a welcoming environment by tidying up common spaces, ordering supplies, stocking coffee stations, snack stations, and beverages
• Receiving deliveries and dispersing to the intended party

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities. Responsibilities and impact may crossover technical fields/functions.

You are the kind of person who:

Has excellent customer service skills and attention to detail, is able to organize themselves and others, excels in multi-tasking, has superior people/communication skills, as well as the ability to problem-solve, while maintaining their composure and the ability to maintain discretion and confidentiality

Required Qualifications:

• Minimum 2 years work experience as an Executive Assistant, Administrative Assistant or similar role. Experience supporting C-level executives preferred
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, employees and customers
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information
• Excellent judgment is essential
• Ability to switch gears at a moment's notice
• High School Diploma or Equivalent

Preferred Qualifications:

• Bachelors Degree/PA diploma/certification is a plus
• Board level experience
• Human Resources experience

Travel Required:

Minimal travel required (locally when required)

Physical | Visual Demands:

Weight amount that would need to be lifted, pushed or pulled: Up to 10 pounds

Office environment - Sit, Stand, Walk Talk/Hear, Use Hands, Reach with Hands and Arms, (Percentage of Day = 100%)

No special vision requirements

Work Environment:

Quiet (Examples: library, office)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Location: 700 S. Water St. | Watertown | WI | 53094

Shift/Hours/Days: 1st Shift, Monday - Friday, 8:00am - 5:00pm. (As a salaried, exempt level position, hours of work will be those required to satisfactorily complete the job)

Benefits Package:

Health, Dental and Vision Insurance

Company Paid Short & Long Term Disability Insurance

Life Insurance

Critical Illness Insurance

Prescription Drug Benefits

401(k) Retirement Savings Plan

10 Paid Holidays

Open Paid Time Off Policy

FSA (Health and/or Dependent Flexible Spending Account)

And more!

Who we are:

At Fisher Barton, we combine years of experience across multiple industries to deliver unparalleled innovation. Our world-class talent understands the behavior of materials and develops leading-edge solutions that meet your unique needs. We're more than a source for high-quality parts; Fisher Barton is your resource for the highest quality solutions you'll find-anywhere.

Fisher Barton is an equal opportunity employer who welcome and encourages diversity in our workforce. Qualified applicants will be considered without regard to any status or characteristic protected by law.