HR Payroll - Admin

We are seeking an HR Payroll - Admin! You will be responsible for the effective management and profitable operation of your assigned office duties.

Responsibilities:

Responsible for the administration of all day-to-day support of Human Resources / Operations, including benefits administration, new hire processing, payroll processing, assisting managers and team members with inquiries, and other duties and responsibilities as assigned

The job requires extra hours especially around end-of-month deadlines and end-of year deadlines.

The peak season for FCCJS spans from November through January. PTO blackouts may apply in peak season.

Roles & Responsibilities

Provide Support to the following:

• Prepare, maintain, and update employee data for the HR information system
• Process New Hires Onboarding Paperwork (W-4 and I-9)
• Input New Hire data in Timekeeping and Payroll Portals
• Validate employee banking information is accurate for direct deposit setup.
• Review and Maintain time records in Timekeeping Portals
• Runs and distributes daily reports to Sr. Operations team, including actual vs scheduled hours, overtime report, etc.
• Verify attendance per job site to Master records.
• Prepares and submits payroll files
• Ensure Time Records are accurate prior to exporting to payroll Portal
• Handle complaints or questions from co-workers and employees regarding discrepancies of clock-in time daily
• Process payroll, including updating employee numbers, hours, garnishments, etc.
• Complete wage statement requests
• Prepare and/or run payroll and HR related reports
• Verify employees Termination date with the Area Manager and update Timekeeping and Payroll portal with data.
• Update new job locations in Timekeeping and Payroll portals.
• Prepare, review, and file compliance related documents and reports such as EEO-1, OSHA 300A
• Manage year-end W2 audit/corrections and distribution
• Perform scheduled audits of data inputs to ensure data integrity
• Prepare and analyze HR metrics
• Maintain Operations budget
• Prepare compensation analysis as needed
• Assist in system usage training, maintenance, troubleshooting and design of HRIS as needed
• Support Operations Director on a as needed basis
• Other duties as assigned

Knowledge and Skills

• Must be able to keep confidentiality and practice discretion in all areas
• Must always use professional phone etiquette
• Must have excellent communication skills and interpersonal skills
• Able to prioritize responsibilities and meet deadlines
• Ability to be an effective team member and display initiative
• Ability to work independently
• Detail-oriented with strong organizational and time management skills
• Solid computer skills including proficiency with Microsoft Office, Excel, and Google Drives
• 2+ Years' experience with payroll processing required
• Experience with Timekeeping system and scheduling software a plus
• Bi-lingual in Spanish a must

Requirements:

Bilingual - Spanish

Support Operations / Payroll Director - Weekend Task as assigned, As Required

Able to provide support on Holiday's and Weekends.

Education / Experience:

• Associates degree in Accounting or Finance or equivalent experience
• Experience in HR, Accounting, or related field
• Experience with Payroll - ADP/Paychex preferred
• Advanced MS excel skills required
• Analytical and inquisitive mindset
• Efficient attention to detail
• Aptitude for numbers and quantitative skills
• Good communication
• Exhibit business maturity including ability to handle confidential information

Requirements

Bilingual - Spanish

Support Operations / Payroll Director - Weekend Task as assigned, As Required

Able to provide support on Holiday's and Weekends.