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HR Payroll - Admin

First Choice Commercial Janitorial Services of Florida
Sunrise, FL
  • Posted: over a month ago
  • $18 to $23 Hourly
  • Full-Time
  • Benefits: medical, vision, dental,
Job Description

We are seeking an HR Payroll - Admin! You will be responsible for the effective management and profitable operation of your assigned office duties.


Responsible for the administration of all day-to-day support of Human Resources / Operations, including benefits administration, new hire processing, payroll processing, assisting managers and team members with inquiries, and other duties and responsibilities as assigned

The job requires extra hours especially around end-of-month deadlines and end-of year deadlines.

The peak season for FCCJS spans from November through January. PTO blackouts may apply in peak season.


Roles & Responsibilities

Provide Support to the following:

  • Prepare, maintain, and update employee data for the HR information system
  • Process New Hires Onboarding Paperwork (W-4 and I-9)
  • Input New Hire data in Timekeeping and Payroll Portals
  • Validate employee banking information is accurate for direct deposit setup.
  • Review and Maintain time records in Timekeeping Portals
  • Runs and distributes daily reports to Sr. Operations team, including actual vs scheduled hours, overtime report, etc.
  • Verify attendance per job site to Master records.
  • Prepares and submits payroll files
  • Ensure Time Records are accurate prior to exporting to payroll Portal
  • Handle complaints or questions from co-workers and employees regarding discrepancies of clock-in time daily
  • Process payroll, including updating employee numbers, hours, garnishments, etc.
  • Complete wage statement requests
  • Prepare and/or run payroll and HR related reports
  • Verify employees Termination date with the Area Manager and update Timekeeping and Payroll portal with data.
  • Update new job locations in Timekeeping and Payroll portals.
  • Prepare, review, and file compliance related documents and reports such as EEO-1, OSHA 300A
  • Manage year-end W2 audit/corrections and distribution
  • Perform scheduled audits of data inputs to ensure data integrity
  • Prepare and analyze HR metrics
  • Maintain Operations budget
  • Prepare compensation analysis as needed
  • Assist in system usage training, maintenance, troubleshooting and design of HRIS as needed
  • Support Operations Director on a as needed basis
  • Other duties as assigned

Knowledge and Skills

  • Must be able to keep confidentiality and practice discretion in all areas
  • Must always use professional phone etiquette
  • Must have excellent communication skills and interpersonal skills
  • Able to prioritize responsibilities and meet deadlines
  • Ability to be an effective team member and display initiative
  • Ability to work independently
  • Detail-oriented with strong organizational and time management skills
  • Solid computer skills including proficiency with Microsoft Office, Excel, and Google Drives
  • 2+ Years' experience with payroll processing required
  • Experience with Timekeeping system and scheduling software a plus
  • Bi-lingual in Spanish a must


Bilingual - Spanish

Support Operations / Payroll Director - Weekend Task as assigned, As Required

Able to provide support on Holiday's and Weekends.

Education / Experience:

  • Associates degree in Accounting or Finance or equivalent experience
  • Experience in HR, Accounting, or related field
  • Experience with Payroll - ADP/Paychex preferred
  • Advanced MS excel skills required
  • Analytical and inquisitive mindset
  • Efficient attention to detail
  • Aptitude for numbers and quantitative skills
  • Good communication
  • Exhibit business maturity including ability to handle confidential information


Bilingual - Spanish

Support Operations / Payroll Director - Weekend Task as assigned, As Required

Able to provide support on Holiday's and Weekends.

Company Description
First Choice Commercial Janitorial Services of Florida, Inc. is a full service janitorial company with a reputation that separates us from the rest. We are a business entity serving South Florida with excellent professional cleaning solutions. With over 35 years of experience, First Choice has offered the finest quality cleaning services to some of the most reputable clientele throughout South Florida.

First Choice Commercial Janitorial Services of Florida


4545 NW 103rd Ave

Sunrise, FL


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