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Office Manager/Executive Assistant- 80 - 90K + Paid OT Bonus

Financial Services/Investment Bank New York ,NY
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

 Administrative Assistant/Office Manager “AA/OM”

 Job Description:

This AA/OM will support two Equity Managed Account Platform Portfolio Companies (2 PMs, 6 Analysts) and act as full floor liaison with headquarters team.

  • Maintaining and updating Excel sheet trackers spanning conference meetings to IT tickets/status to soft-dollar management for Portfolio Companies
    • Coordinate third party vendors (HR, IT, Legal etc) in relation to Portfolio Companies
    • Maintaining contacts in Outlook
    • Coordinate with Reception and oversee projects assigned to the Receptionist
    • Coordinate with Facilities/Office Services/Pantry Services for full floor
    • Utilize existing trackers and platforms to assist in bi-annual Broker Votes
    •  Calendar management; scheduling appointments, confirming meetings and coordinating with other assistants, outside vendors, and Sell-Side brokers

    • Completing detailed expense and out of pocket reports including tracking receipts and project codes
    • Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations


Financial Services/Investment Bank


New York, NY