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Program Manager

Financial & Realty Services, LLC
Calverton, MD
  • Posted: over a month ago
  • $125,000 to $145,000 Yearly
  • Full-Time
  • Benefits: life insurance, medical, vision, 401k, dental,
Job Description

PROGRAM MANAGER

Financial & Realty Services, LLC dba FRS Professional Services, LLC (FRS) in Calverton, MD, is recruiting for a Program Manager to support Federal Aviation Administration (FAA’s) Air Traffic Organization (ATO) National Airspace System (NAS) Security and Enterprise Operations (NASEO) Directorate. The suitable candidate will be responsible for overall program management support task order management; and site supervision at various FAA locations.

Key Responsibilities:

  • Task Order Management - provide program management support to perform identified tasks efficiently, accurately, on time, and in compliance with the requirements. Participate as a member of a FAA led team when directed by the COR. Participate in a Kick-Off meeting between the FAA, COR, and Contractor to review SOW requirements and to understand work scope and deliverables. Provide meeting minutes within two (2) business days following the meeting.
  • Project Management Plan - Prepare and maintain a Project Management Plan (PMP). The FAA will use the PMP to assess the adequacy of the resources proposed to accomplish the requirements of the SOW. Must provide a PMP to include each task of the SOW as follows:
  1. Description of the planned schedule to include all milestones and deliverables
  2. Identification of each process step required for completing the work;
  3. Period of time needed to accomplish each step;
  4. Description of the staffing resources allocated to each task, i.e., staffing plan; and
  5. Rationale for the project organization, staff utilization, and other resource allocations.

Submit the initial PMP within five (5) business days after Task Order award. Keep the PMP current and resubmit the PMP for COR approval within five (5) business days of any proposed changes that result in a schedule impact of more than ten (10) business days.

  • Monthly Status Reports - Provide Monthly Status Reports (MSRs) on the 10th day of 1st full month following Task Order start and the 10th day of every month thereafter. Provide an MSR that documents the activities of the previous month and identifies planned activities for the following month. Deliver the reports to the COR, and the reports must include, at a minimum, the following information:
  1. Overview of work completed, work in progress, and work planned for each task;
  2. Hours expended by task, labor category, and personnel;
  3. Status of individual deliverables;
  4. Identification of risk areas with recommended remedial actions;
  5. Status of all outstanding risks identified in previous MSRs; and
  6. Any additional information pertinent to the FAA in administering the performance of this effort or when directed by the COR.
  • Quality Control Plan - Develop and maintain a Quality Control Plan (QCP) to provide requirements specified in the SOW within 10 days after Task Order Award. The QCP must support the FAA’s Quality Assurance Surveillance Plan (QASP), which the FAA will use to monitor performance. The COR will review and approve the QCP, which must include the following:
  1. Identify the standards that are applicable to this effort;
  2. Include procedures for complying with those standards;
  3. Identify metrics and techniques for measuring quality and performance;
  4. Include an approach for eliminating the causes of unsatisfactory performance, i.e., procedures to identify, prevent, and ensure non-recurrence of defective services; and
  5. Address Task Order and SOW task level performance for applicable tasks.

Perform Quality Assurance (QA) functions in accordance with the FAA approved QCP. Review and update the approved QCP upon any changes to the Task Order (e.g., additional duties, staffing changes, new quality assurance measures) or when directed by the COR. Submit QCP updates to the COR within 15 business days of the FAA’s request.

  • Monthly Financial Reports - Provide Monthly Financial Reports (MFRs) on the 10th day of 1st full month following Task Order start and the 10th day of every month thereafter. Each MFR must include the following for each Task:
  1. Contract Line Item Numbers (CLINs) used during month;
  2. Cost/hours funded or apportioned by CLIN;
  3. Cost/hours used by CLIN;
  4. Projected date when 75% of funds are spent;
  5. Projected date when funds are exhausted;
  6. Funds/hours remaining by CLIN;
  7. Other direct costs (ODCs) estimated, used, and remaining by month; and
  8. Summary of expenditures by resource and labor category for the monthly reporting period, as well as cumulative year-to-date totals for the performance period.
  • Program Management Review (PMR) - Meet quarterly with the PMO and COR for a Program Management Review (PMR) at a mutually agreed upon location and format when directed by the COR. The PMR which may be held in-person or remotely must include discussion of the following:
  1. Contract/Task Order Information;
  2. Financial Summary to include: Cost by Task Order and Project, Current and cumulative costs traceable to the SOW tasks, Variance from projected costs, and Cost projections for each task;
  3. Task Order Staffing Summary;
  4. Performance Summary to include: Achievements against milestones, Performance and quality issues, Significant risks (including schedule risks), and Communication/Personnel issues;
  5. Action Item Summary; and
  6. Subcontractor Status, if any.

Provide all PMR materials at least five (5) business days prior to the scheduled meeting. Prepare and deliver PMR minutes including action items, issues, resolutions or specific FAA instructions no later than five (5) business days after the meeting.

  • Schedules - Provide a project schedule 30 days from Task Order start and provide updates on the 10th day of the month following initial submission that aligns with the PMP and includes the following:
  1. Key milestones depicted at both the program and task level;
  2. Task level resource requirements; and
  3. Program and Task level end results/deliverables
  • Task Order Transition-In/Transition-Out Support - The first 30 business days from date of Task Order award constitute the Transition-In Period. To ensure a smooth transition in the change of work effort from the current contract, provide support during this time and submit a Transition-In Plan for COR approval within ten (10) business days after Task Order award that describes actions necessary for a successful transition of operational responsibilities. Use this time to implement operating procedures described in the Transition-In Plan.

The last 90 calendar days of the Task Order will constitute the Transition-Out Period and a Transition-Out Plan for FAA approval that addresses the plans and procedures necessary to ensure continuity of operations to the successor must be submitted.

Approximately 15 business days prior to the Task Order’s end date, provide the following to the COR:

  1. All documentation as of the most recent revision;
  2. Final financial report;
  3. Final status report including a projection of activities for the remainder of the Task Order, and
  4. Participate in a closeout meeting with the FAA (details and participants determined by the COR).

Return all FAA security badges to the COR by closeout of the Task Order.

Qualifications:

  • Bachelor’s degree required; Master’s degree a plus
  • Project Management Professional (PMP) or equivalent certification
  • At least 15 years of program management experience in a government real estate, real property and/or logistics management environment(s) in support of the NAS
  • Strong Microsoft Office, Project and SharePoint skills

Benefits include:

  • Competitive compensation
  • Medical/Dental/Vision/Life/Disability insurance
  • 401(k) with company match
  • Paid holidays and
  • Annual and sick leave

Financial & Realty Services, LLC

Address

Calverton, MD
USA

Industry

Business

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