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Executive Assistant to CEO

Fidelis Plumbing San Antonio ,TX
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

FIDELIS PLUMBING is a residential plumbing and water treatment company based in beautiful San Antonio, Texas. We are passionate about providing excellent customer service and innovative solutions. We offer employees full benefits, including Healthcare, vision, and dental. Work for a company with an excellent compensation and benefits package!!

We are currently seeking a reliable, responsible personal assistant to support our CEO and provide timely, high-quality assistance in all administrative and clerical capacities to this top-level executive within our company. The ideal candidate will be impeccably skilled and organized including the ability to schedule meetings, make travel arrangements, and organize short and long-term calendars. To be successful, candidates should be self-motivated and proactive, able to work under pressure to meet deadlines, and have exceptional communication skills. Previous experience as an executive assistant is strongly preferred, but all applicants must be very familiar with office management technologies, including the Microsoft Office suite. Ultimately, we are looking for someone who is able to anticipate and address the needs of senior leadership and perform all administrative tasks necessary to ensure our company’s workflow runs at maximum efficiency. This will be an hourly full time position, operating Monday - Friday from 9 am to 5:30 pm. Compensation commensurate with experience and qualifications.

Personal Assistant Duties and Responsibilities

  • Manage and coordinate daily, weekly, and monthly calendars of CEO
  • Utilize Quickbooks to prepare payroll for the company weekly 
  • Assist in managing with the outgoing marketing each day 
  • Organize logistics and plan events
  • Schedule necessary meetings
  • Liaise between executives and employees/clients
  • Generate regular reports and update databases
  • Make and confirm all travel arrangements
  • Manage phone calls and emails with professionalism
  • Respond in a timely fashion to managers’ requests
  • Facilitate communication within the company to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs)
  • Commitment to efficiency a willingness to seek best practices in the tasks required
  • Able to troubleshoot challenges as they arise

Personal Assistant Requirements and Qualifications

  • High school degree minimum; additional degrees or certifications a plus
  • Successful work experience as a personal assistant, administrative assistant or similar role
  • Strong working knowledge of office procedures and protocols
  • Proficiency with computer systems, including experience with office management systems, Quick books, and Microsoft Office suite
  • Familiarity with cloud systems and calendaring software
  • Comfortable using all necessary office equipment, including printers and fax machines
  • Excellent communication skills, written and verbal
  • Commitment to discretion and confidentiality concerning sensitive company information
  • Excellent organizational skills, a proactive mindset, and the ability to multitask and prioritize work

Benefits: Available after 90 days

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Accident Insurance
  • 401k

Equal Opportunity Employer

Company Description
Fidelis specializes in residential plumbing and water treatment products and services that provide customers with the highest quality water in their homes.

Fidelis Plumbing

Why Work Here?

Veteran-Owned Company! Great people and lots of room for growth!

Fidelis specializes in residential plumbing and water treatment products and services that provide customers with the highest quality water in their homes.

Address

4703 Shavano Oak
San Antonio, TX
USA

Website