This position provides primary management support to a Division office and customers by planning, performing and coordinating all functions necessary for efficient operation. The incumbent leads and supports one or more mission critical program area(s) such as: finance, program management and analysis, and/or emergency management.
As a Program Coordinator, you will: Provide data gathering and analysis related to their area of responsibility. They will participate in the risk assessment process and conduct activities in association with their program to facilitate mission accomplishments.
Review, organize and submit Division Office policy and procedures for consideration by Division leadership in the following areas: mail distribution; official travel; management of electronic and paper records; procurement of office supplies, forms and equipment; replacement and disposal of equipment and furnishings; office interior changes; office communications; building maintenance and other matters affecting FHWA workspace; and GSA vehicle fleet inventory, maintenance and repair.
Assist with revising and developing Standard Operating Procedures (SOPs) for administrative and financial programs. Assist in reviewing Purchase Card program activities, Travel, and Property with occasional guidance.
Serve as Division Training Coordinator and assists employees to navigate the DOT training system. Scan and add employee training certificates from outside vendors into the DOT training system.
Initiate the processing and tracking of employees' time and attendance using CASTLE. Ensure leave and telework hours are properly recorded in CASTLE. Report discrepancies and areas of concern to the supervisor.
Advise travelers on appropriate documentation and lead times required for sponsored travel, domestic travel, foreign travel, premium class, carrier, expense allowance and leave request. Complete travel system authorization and voucher review and supports as a travel arranger, reviewer, or fund certifier using approved agency applications (i.e., E2 Travel Solutions). Process invitational travelers to complete required forms for signature and approval and budget allocations within the required timeframe.
Process FOIA requests using FHWA guidance and complying with all governing regulations.
Conduct new Employee Orientation to acclimate new and mid-career hires to the field office and staff, ensure that there is leadership communication occurring for the employee to understand job duties and expectations. Assist HR with employees completing and submitting documents for in-processing, out-processing, transferring, separating, retiring employees.
Act as the Division Office's procurement official and government purchase cardholder ensuring that purchases comply with the Federal Acquisition Regulations, DOT guidance and any Division policies. The ideal candidate for this position is an individual with experience providing a wide range of program management support in a quality manner, with a strong customer service focus and the ability to facilitate communication among office staff, other offices and various partners.
Conditions of Employment
You must meet specialized experience to qualify.
Submit application and resume online by 11:59 PM EST on the closing date.
Review Required Documents Section as documents are required by closing date
CONDITIONS OF EMPLOYMENT: SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
To meet the minimum qualifications for this position, you must meet either the education or experience qualifications for the grade at which you are requesting consideration. To qualify for the GS-07 on Experience, you must have at least one year of experience equal or equivalent to the GS-05, it must include Experience performing program support duties to an organization such as budget, coordinating with other organizations/offices, or monitoring administrative processes and functions. To qualify for the GS-07 on Education alone, you must have at least 1 year of graduate-level education OR superior academic achievement.
You can also qualify based on a combination of graduate level education and experience. This must be fully supported by your resume and transcripts, provided with your application. To qualify for the GS-09 on Experience, you must have at least one year of experience equal or equivalent to the GS-07, it must include: Experience performing program support duties to an organization such as budget, coordinating with other organizations/offices, or monitoring administrative processes and functions.
Experience gathering data and providing recommendations to management or leadership on at least one of the programs such as: financial, program management & program analysis, civil rights, or emergency management. To qualify for the GS-09 on Education alone, you must have:At least 2 years of progressively higher level graduate education leading to a master's degree or have been awarded a master's or equivalent graduate degree. You can also qualify based on a combination of graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application. For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement. Graduation transcript must be received before start date. Other applicants must meet all qualification requirements by the closing date of this announcement.
Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.EEO STATEMENT: The Department of Transportation (DOT)maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.
This vacancy may be used by any DOT agency to fill similar positions within 90 days.