Management & Program Assistant (O/A) (FV-344-F)
Department of Transportation
Federal Aviation Administration
Air Traffic Organization - Central Service Area - Great Lakes Region-Rockford, IL (RFD ATCT)
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Salary above includes locality pay of 15.67%
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- ##### Work schedule
1 vacancy in the following location:
Rockford, IL 1 vacancy
Incumbent serves as a Management and Program Assistant in an air
traffic control facility.
Learn more about this agency
Performs a combination of routine, multiple and varying
administrative tasks in support of agency administrative programs,
policies, and procedures. Assists managers, support staff, and other
employees in the day-to day operations. Applies experience and
advance knowledge to plan and perform administrative assignments
with a broad understanding of how administrative assignments
contribute to organizational activities. Specialized assignments
include the following: initiates requests for personnel actions and
other documents required to fill vacancies and effect other
personnel actions (promotions, details, resignations, certification,
etc.). Coordinates questions with the servicing HR office regarding
personnel actions, routine discrepancies, and missing/vague
guidance. Maintains and updates organizational systems to ensure
accurate account of staff levels, employee position assignment and
employee status. Collects, compiles and formats historical and
trending financial information to contribute to the preparation and
submission of budget requirements.
Modifies and maintains automated systems for tracking obligation
expenditures of funds throughout the execution phase of the annual
operating budget cycle. Initiatives or reviews procurement requests
for equipment and other items as needed. Ensures justification of
requested items meet criteria for expenditures. Ensures effective
management and internal controls of assigned agency property through
periodic inventories in accordance with agency guidelines. Performs
time and attendance duties for large groups of employees with
varying and/or collective bargaining unit differences. Utilizes
travel systems to initiative, complete, review and validate travel
authorizations and vouchers to ensure compliance with governing
guidelines. Ensures compliance with facility, regional, and service
area facility security guidelines and policies governing the
compliance with facility, regional, and service area facility
security guidelines and policies governing the issuance of keys,
parking decals, identification badges, proximity cards, and other
access credentials for the FAA employees, contract employees and
visitors. Independently uses a variety of software to prepare
narrative and statistical reports ,graphs, and charts. Accomplishes
work under general supervision of a manager and minimal oversights
of a team lead or higher level professional.
Demonstrates considerable independence in planning time, and
coordinates only as needed with a manager or more experienced
employee to prioritize assignments and use assigned resources.
Established policies/procedures, provide guidance for most
assignments, but allows some discretion to recommend new approaches.
Resolves most problems and work issues without assistance of a
manager or more experienced employee. Identifies and informs
managers and/or other employees of problems/issues that require
their attention and helps them develop and recommend solutions.
Occasional travel - The job may require travel from time- to-time,
but not on a regular basis. The travel may be for training or other
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- US Citizenship is required.
- Selective Service Registration is required for males born after
- Must submit an SF50 (See Required Documents)
- Some, all or none of the candidates may be interviewed
To qualify at the FV-F pay band, you must demonstrate in your
application that you possess at least one year of specialized
experience equivalent to FV-E/GS-7/8 in the Federal Service.
Specialized experience is experience that has equipped you with the
particular knowledge, skills, and abilities to perform successfully
the duties of the position. Specialized experience may include but
is not limited to: planning and managing the office's daily
administrative functions; maintaining automated systems to record,
reconcile, validate, and track data; identifying and resolving
discrepancies; performing various analytical studies; interpreting
and providing guidance; and performing multiple and varying
assignments in the areas of financial support, personnel matters,
personal property, travel administration, time and attendance and
other office programs. There is no education substitution at FV-F
Qualifications must be met by the closing date of this vacancy
Preview Job Questionnaire
Make sure your resume includes detailed information to support your
qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a
financial disclosure statement within 30 days of entry on duty. FAA
policy limits certain outside employment and financial investments
in aviation-related companies.
1. As a part of the Federal-Wide Hiring Reform Initiative
(streamlining the hiring process), the FAA is committed to
eliminating the use of the Knowledge, Skills and Ability (KSA)
narratives from the initial application in the hiring process for
all announcements. Therefore, as an applicant for this announcement,
you are NOT required to provide a narrative response in the text box
listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed
below each Knowledge. Skills, and Abilities (KSA), in your work
history, please include information that provides specific examples
of how you meet the response level or answer you chose for each KSA.
Your work history examples should be specific and clearly reflect
the highest level of ability. Your KSA answers will be evaluated
further to validate whether the level that you selected is
appropriate based on the work history and experience you provided.
Your answers may be adjusted by a Human Resources Specialist as
2. The Agency may choose to interview some, none or all of the
qualified candidates on the list.
This is not a bargaining unit position.
Links to Important Information: Locality Pay , COLA
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the
IMPORTANT: Applicants may be rated on the extent and quality of
experience, education, and training relevant to the duties of the
position(s). All answers provided in the on-line process must be
substantiated. Ensure that your application package/resume supports
Background checks and security clearance
Drug test required
- Required Documents
Hard copy applications will not be accepted.
Only supplemental documentation, e.g. SF-50s, performance appraisals
will be accepted in combination with your on-line application. These
documents must be uploaded or faxed to 847-294-7858 on or before the
closing date of this announcement. All submitted documents should
include the announcement number.
Applicants claiming eligibility for the Expanded Veterans Hiring
Opportunity (EVHO), MUST submit a DD Form 214 reflecting character
of service to verify eligibility by the closing date of the
announcement as requested by the Human Resource Office. Eligibility
for EVHO will be considered based on applicable documentation
submitted by the closing date.
If you are a current or former Federal employee (including a current
FAA employee), you MUST provide a copy of your SF-50 (Notification
of Personnel Action) containing information in Blocks 15, 17, 18,
19, 22, and 24 so it can be used to verify your position title,
series, grade, tenure, and organization of record by the closing
date of the annou