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Administrative Assistant

Fedcap Rehabilitation Services
New Castle, DE
  • Expired: August 26, 2021. Applications are no longer accepted.

Job DescriptionWe are hiring in New Castle, Delaware! Join us at Fedcap Rehabilitation for a rewarding career as an Administrative Assistant. MUST be vaccinated against COVID-19.

Required to provide documentation during Onboarding process . Mission: To create opportunities for people with barriers to economic well-being In 1935 three men who had sustained injuries in WWI met in Times Square and literally changed the world for people with physical disabilities.

Fedcap Rehabilitation Services provides an array of services to youth and adults, helping thousands of individuals graduate from high school, obtain vocational certification or a college degree, become work-ready, and obtain meaningful employment as they achieve long-term economic well-being.Job Title: Administrative AssistantLocation: New Castle, DelawareFLSA Status: Non-ExemptPosition Type: Full-Time Position Summary: Provide a variety of complex administrative support duties to the Operations Manager and... Administration Manager, including call and email screening, maintaining calendars, scheduling, correspondence, typing, data entry, research, analysis, project management, writing reports, filing, and document preparation; packet preparation, communications, preparation of draft minutes, and other duties as needed or assigned.Support and maintain an efficient, effective and organized office by providing highlevel administrative support to the immediate supervisor, and Director of Operation for TFM through preparation, updating, writing, compiling, formatting, and proofreading documents such as policies, minutes, forms, procedures, and other agencyrelated documentation; file and data management, mailing list management, organization, and planning; professional verbal and written communication amongst necessary personnel, other organizations, vendors and members of the public;Maintaining a schedule of deadlines; ensuring that office systems and procedures are in place and functioning at optimum levels; identify and suggest improvements; maintain filing areas, shared work, and storage areas; supervise Receptionist, maintain continuity at the front desk with continuous staffing.Provide Administration and Human Resources support by maintaining employee/HRIS database, formatting policies, procedures, informational documents, and other agency documentation related to human resources, assisting with recruitment, interview scheduling, application processing, benefits enrollment/termination processing, safety training schedule, and tracking, evaluation scheduling.Essential Job Functions: Maintain calendar and scheduling. Screen calls, take messages, respond to inquiries and requests for information as directed.

Maintain General Manager files and information flow including inbox/outbox, email, mail, etc. Research, filing, document preparation as directed. Prepare, type, format, and proofread a wide variety of documentation including board reports, correspondence, memos, statistical charts, newsletters, forms, website content, etc.

Review materials for completeness, accuracy, format. Understand and apply applicable policies and procedures, laws, regulations, and rules. Maintain calendars including Google calendars, meeting calendars, and others as assigned; organize and schedule meetings.

Maintain office filing system including paper files/file cabinets, shared electronic files. Implement and maintain agencywide file naming convention for shared electronic files; prepare and maintain shared electronic filing structure for all computers. Organize and maintain various administrative, reference, library items, and other files.

Support Records Management program; identify and process documents for archiving or destruction; maintain and keep current all safe deposit box contents. Maintain organization of policies and procedures; keep current documents available. Research and compile a variety of informational and/or confidential materials from sources both inside an

Fedcap Rehabilitation Services


New Castle, DE



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