USMC Administrative Manager - Operations

Job Title: Administrative Manager

Job Summary:

This position is in support of the United States Marine Corps (USMC) Amphibious Vehicle Test Branch (AVTB). The Administrative Manager will provide administrative and daily operational support to the military and civilian leadership personnel at the Operations section of AVTB.

Responsibilities Include:

• Coordinating on-site training events for the Operations department by scheduling dates, times, and ensuring the availability of correct equipment and material (e.g., laptops, conference room, notebooks, easels)
• Updating the existing master list of action items provided by the Operations Officer for the weekly meetings and keep running tallies of action items from previous weeks
• Archiving meeting records by uploading to the AVTB records management system or other designated areas
• Updating the master PowerPoint slides, Portable Document Format (PDF), and Word templates and upload to SharePoint to maintain consistency across the organization
• Update the four items listed below to reflect the information provided by AVTB civil
• service employees regarding the new project:
  • Charter Template - used to reflect current details about the project
  • Integrated Project Schedule (IPS) - used to reflect a new project with the default planning duration
  • AVTB Master PowerPoint Slides - used to maintain the list of potential projects, project status, and pending test requests
  • Project Launch/Closeout Checklist - used to reflect the status of the tasks
• Ensuring archiving project data is complete when reviewed and accepted by the project manager
• Applying proper naming conventions as detailed in AVTB file naming convention instructions to all project documents, populate required metadata fields, and upload the documents to the AVTB records management system, per the instructions for updating information on the AVTB Project Center
• Uploading audio recordings of meetings, provided by AVTB civil service employees, to the AVTB audio repository to support configuration management and decision traceability
• Organizing and managing the Operations Department's paper and electronic records

Required Qualifications and Skills:

• High school diploma
• At least three (3) years of administrative management experience
• Proficient in the use of all programs associated with Microsoft Office

Work Setting and Environment:

• Monday - Friday, normal working hours
• Work is to be performed at Camp Pendleton, CA
• Salary $46,000-$55,000 per year

How FedWriters Will Compensate and Appreciate You:

FedWriters offers team members the opportunity to gain a lasting impression in this fast-growing small business.

FedWriters provides a competitive package of salary and benefits, including medical, dental, and vision coverage; a matching 401(k) program; generous Paid Time Off (PTO); STD; LTD; life insurance; and more!

FedWriters abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

FedWriters is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race; ethnicity; religion; gender; age; national origin; marital status; sexual orientation; gender identity; family responsibilities; matriculation; physical or mental disabilities; political affiliation; genetic information; status as a protected veteran; or any other characteristic protected by federal, state, or local law. If you are interested in applying for employment with FedWriters and need special assistance or an accommodation to apply for the position, please call (703) 872-7848. Determination on requests for reasonable accommodation are made on a case-by-case basis. FedWriters is a federal contractor seeking veteran referrals.