Office Manager

OFFICE MANAGER / BOOK KEEPER @ FANTASTIC SAMS

The Office Manager / Book Keeper is a critical position that needs extreme organization skills, attention to details and passion to standardize policies and procedures, etc.   Following is a high level job description: 

BOOKKEEING/PAYROLL DUTIES:

• Develop a system to account for financial transactions by establishing a chart of accounts for multiple salon locations, maintain journals and ledgers, verify cash/credit deposits etc.,

• Review timecards in Supersalon for accuracy.
• Process Payroll, 1099's, W-2's, etc.  Make sure all forms are filed and tax dues paid.
• Comply with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Income Tax Accounting/General Ledger Reconciliations/Financial Reports.

HUMAN RESOURCE DUTIES

• Keep Employee Records up to date,  maintain accurate employee records in Supersalon including Cosmetology license numbers, HR files, etc.,
• Manage employee benefits and business insurance requirements
• Assist with hiring, onboarding new hires, and terminations

SALON MANAGEMENT

• Order Salon supplies, Salon consumable ordering, Color and Retail product and distribution.
• Manage salon maintenance, repair, and operations requirements
• Establish and organize a method to receive order requests and fulfill the orders in an orderly manner.  Use Supersalon point of sale wherever applicable.
• Maintain business licenses for all locations.

OFFICE MANAGEMENT

• Office supply management,
• Oversee all office operations and procedures
• Manage Employee Expenses and Reimbursements.
• Handle additional comprehensive projects as necessary, such as community events/ grand openings/ Chamber of Commerce engagements, etc.,

• Orders supplies and equipment when needed, and monitors costs associated with purchases (keeps within budget).
• Keeps management informed of office operations, culture, activities, etc.
• Answering the phone and directing incoming calls
• Faxing, Copying, and Scanning documents
• Managing Association Membership (including renewals, membership drives, mailings, etc.
• Maintaining and updating social media posts and accounts (Facebook, Twitter, YouTube, etc.)
• Development and distribution of the company's monthly electronic newsletter
• Coordinating scheduled events with staff and salon personnel.
• Communicating with staff, management and others via mail, phone, etc, Attending and documenting scheduled Manager’s Meetings.
• Additional duties as assigned

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