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Part Time Administrative Assistant

Family Office - New York New York, NY
  • Posted: over a month ago
  • $500 to $900 Weekly
  • Part-Time

We are looking for an administrative assistant for a small office. This person should have had prior experience in an office environment, assisting another person and have a college degree. Key qualities include: flexibility, adaptability, extreme attention to detail, strong organizational skills, adept at current technology, keen problem-solving skills.

Front Desk

• Greet guests (take coat, ask if they want water), also manage guests if someone is running late

• Answer light phone lines

• Receive / direct deliveries (furniture for office, food, package/mail deliveries)

Office Management

• Order and restock supplies for general office, bathroom and kitchen (including food & beverages for kitchen)

• Keep office clean and organized, including kitchen (loading and emptying dishwasher at end of the day or when needed)

Tech

• Point person for IT support for CEO

• Troubleshoot with third party IT support for printer / WiFi

Administrative Assistant to CEO

Print/scan documents, run errands (for example, if CEO needs something in the office while he is out of the office), ship packages

• Straighten up CEO's office as-needed

• Support with food deliveries, orders and setting up lunch meetings and breaking down afterwards

• Support CEO's Executive Assistant as needed (eyes and ears when she is not in the office)

Office Administration (AH/CR)

• Establishment of a consolidated file hierarchy, showing where all critical documents are located, whether in paper or digital format

• Ongoing maintenance and updating of existing file systems, paper and electronic

• Maintenance and annotation of a shared contacts database

• Password maintenance

• Vendor management

• Occasional assistance with scheduling

Family Office - New York

Why Work Here?

Great people, new offices, in a fun part of the city!

CEO and EA are also creative, so someone with a love of The Arts is a bonus!

Address

363 Lafayette St, New York, NY
New York, NY
USA

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