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Administrative Assistant

Family Career and Community LE Reston, VA

  • Salary $38,000 to $40,000 Annually
  • Benefits Offered Vision, Medical, Life Insurance, 401k, Dental
  • Employment Type Full-Time

Title: Administrative Assistant

Department: Programs, Development, and Youth Leadership

Supervisor: Director of Programs, Director of Development, and Director of Youth Leadership

Job Status: [X] Full-time [X] Exempt

[ ] Part-time [] Non-Exempt



The Administrative Assistant provides administrative and clerical assistance to the Program, Development, and Youth Leadership departments. This position also serves as the organization’s receptionist.



Percent of time spent: 25%

  • Answer phones for the organization and direct calls appropriately;
  • Walks our members through their portals in the Affiliation and Registration systems;
  • Take messages if needed/ screen calls as requested;
  • Maintain appropriate greeting on the phone system;
  • Return messages as needed;
  • Assist in maintaining security of the building by monitoring the coming and going of visitors;
  • Greet incoming visitors and inform appropriate staff member of visitor’s arrival;
  • Sign for packages;
  • Monitor incoming faxes and forward them to the proper department;
  • Monitor email account(s) for National Headquarters and forward emails onto the proper department as necessary;
  • Check and lock all doors before leaving in the evening; and
  • Other tasks as needed.

Provide administrative support to the Director of Programs

Percent of time spent: 25%

Key Responsibilities

  • Onsite support for Program Department in-house meetings;
  • Assist with copying, organizing, and inventory of materials and supplies for Competitive Events;
  • Develop room diagrams for Program events;
  • Assist with Online Level I STAR Events evaluation results distribution;
  • Provide support for the Competitive Events Advisory Team;
  • Develop and assist with production, packing, and distribution of reports, mailings, and workshop materials;
  • Assist with program activities to ensure optimum efficiency and compliance with appropriate deadlines, policies, procedures and specifications;
  • Assist with Program Award and Scholarship processing and receiving returned documentation;
  • Interacts and maintains liaison with students, staff and partner agencies in facilitating program and partner objectives;
  • Assist with recruiting workshop and review committee participants, members and volunteers; and
  • Assist in promoting opportunities in Fast Facts and Social Media.

Provide administrative support to the Director of Youth Leadership

Percent of time spent: 25%

Key Responsibilities

  • Assist with National Executive Council tasks such as meeting requests and arrangements, expense reports, compiling monthly reports, tracking all deadlines;
  • Maintain Survey Monkey reports, update and compile data as needed;
  • Assist with administrative duties of National Officer Candidate election process;
  • Assist with preparation for Capitol Leadership, National Cluster Meetings, National Leadership Conference and NEC planning meetings;
  • Prepare for new officers (create directories, compile bios, NEC Packet, order materials, letters to administrators, etc.);
  • Maintain NEC calendar;
  • NEC monthly reports (printed, distributed);
  • IMPACT Fund applications (reviewed, sent out to appropriate people, track responses)
  • Processing of expenses;
  • Assist with travel arrangements for officers; and
  • Assist with administrative duties in preparation for Leadership Academy and officer training at national conferences.

Provide administrative support to the Director of Development

Percent of time spent: 25%

Key Responsibilities

  • Assist Director of Development and Programs team with creating partner program timelines and adding deadlines to the FCCLA calendar;
  • Create and properly code invoice requests for sponsorship funds;
  • Pull exhibitor registration reports from online database and update master list to be sent to exhibitor services contractor;
  • Prepare and distribute exhibitor workshop confirmations for all national meetings;
  • Create thank you letters for funders for the Director of Development to review and prepare mailings;
  • Create VIP invitations for national meetings, track responses, and prepare communications and registration for VIP guests;
  • Assist in researching partner contacts online, and
  • Assist with additional administrative duties to support the Director of Development.

Experience and skills: 2-4 years’ experience in all facets of administrative support. Tech savvy with intermediate to advanced skills in MS Office applications, database and presentation software. Demonstrated ability to master new applications quickly.


  • Consistently demonstrates positive customer service orientation.
  • Works collaboratively with other staff and teams.
  • Has the technical knowledge and skills to perform responsibilities effectively.
  • Demonstrates strong interpersonal skills and manages conflict effectively.
  • Exhibits a consistently high level of attention to detail and accuracy.
  • Highly organized, uses time efficiently and consistently meets deadlines.
  • Able to set priorities for routine work.
  • Demonstrates initiative in maintaining regular workload and assisting others as time permits.
  • Able to develop and implement basic process improvements for various routines and systems.
  • Demonstrates strong business writing skills and edits documents for errors, grammar and content. Writes business correspondence and other documents clearly and professionally.
  • Able to integrate long-term assignments effectively along with routine, daily work.


5% upon request

Family Career and Community LE

Why Work Here?

Great people and benefits. Room for growth!


1910 Association Dr, Reston, VA 20191
Reston, VA
Posted over a month ago