Contract Specialist Supervisor

Salary : $83,645.54 - $139,409.71 Annually

Location : FAIRFAX (EJ32), VA

Job Type: FT Salary W BN

Job Number: 23-02849

Department: Procurement & Material Mgmt

Opening Date: 10/21/2023

Closing Date: 10/27/2023 11:59 PM Eastern

Pay Grade: S29

Posting Type: Open to General Public

Job Announcement
This job announcement is being re-advertised. If you previously applied, you do not need to reapply in order to be considered.

This is a staff position located in the Contracts Division of the county's central procurement department. The Contracts Division, comprised of three contract teams, supports the strategic contracting and procurement needs of over 60 Fairfax County government departments through the development, solicitation, award, and administration of major contracts.

Serves as a first line supervisor for one contract team and performs the full range of supervisory functions including assigning work and establishing workload priorities, establishing performance criteria and standards, evaluating performance. Provides procurement and contractual guidance to contracting and non-contracting staff in all facets of the acquisition process (to include contract planning, solicitation development, evaluation criteria, cost/price evaluation, contract negotiation, and general contract administration). Reviews work of subordinate contract specialists to ensure completeness, sound judgment, and compliance with established procedures. Trains, mentors, and develops staff, and provides guidance on procurement and contracting strategies.

Responsible for major acquisitions requiring detailed analysis, reporting and negotiations; serves as primary liaison with customer departments (including, but not limited to a variety of Fairfax County Health and Human Service Departments). Analyzes team performance metrics to manage and monitor workload. Promotes sustainable and responsible procurement; collaborates with the supplier diversity coordinator to enhance small, women and minority-owned business participation; and responds to public record requests in accordance with statutory/regulatory requirements. This position works closely with the County Attorney, and Risk Management for assigned contracts.

Candidate must have significant public procurement and contracting expertise required to develop and review solicitations, contracts, justifications and approvals, determinations and findings, and other contractual documents for conformance to established procurement policies.
Note: The salary offer will not exceed the midpoint of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.
Employment Standards
MINIMUM QUALIFICATIONS:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field, including or supplemented by courses in purchasing and supply management principles, laws, methods and procedures; plus five years of progressively responsible experience in technical procurement work, including considerable experience with automated procurement systems.

CERTIFICATES AND LICENSES REQUIRED:
Certification by a nationally recognized professional purchasing organization is required.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and credit check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Five or more years of experience in public procurement and contracting.
• Two or more years of increasingly responsible supervisory experience.
• Degree in accounting, business, finance, law, contracts, purchasing, economics.
• Previous government experience (local, state, federal).
• Working knowledge of the Virginia Public Procurement Act.
• Experience in healthcare and human services contracting.
• Advanced knowledge of procurement and contract administration.
• Proficient with basic Microsoft Office Suite applications, SharePoint, and SAP Enterprise Software - Finance and Logistics.
• Strong communication skills
• Ability to travel to and attend meetings, conferences, and site visits within and outside the area.

PHYSICAL REQUIREMENTS:
Duties are generally sedentary. Employees may be required to lift documents weighing no more than 10 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

#LI-RS1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Commuter Benefit Program
• Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

For additional details please visit the

Non-Merit Positions

1. Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
   • Medical/Vision/Dental Insurance Coverage
   • Flexible Spending Program
   • Deferred Compensation
2. Temporary: scheduled to work a maximum of 900 hours in a calendar year.
   • No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or G.E.D.
• Some college
• Associate degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02

Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.

• Accounting
• Finance
• Business administration
• Public administration
• Procurement/contract management
• Government
• Other (related field)
• Other (non-related field)
• Not applicable

03

If you selected "Related field" for the question above, please state the major(s) or minor(s) for your completed degree(s). If this is not applicable to you, type N/A.

04

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

05

Have you completed college-level courses in purchasing and supply management principles, laws, methods and procedures?

• Yes
• No

06

How many years of full-time equivalent progressively responsible experience do you have in technical procurement work, including considerable experience with automated procurement systems?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight to less than nine years
• Nine or more years

07

Do you possess a certification by a nationally recognized professional purchasing organization?

• Yes
• No

08

In the box below please enter any applicable nationally recognized professional purchasing and/or grants management certifications you possess. Please spell it out - do not enter an acronym. Enter 'None' if you do not possess a nationally recognized procurement certification.

09

How many years of professional full-time procurement and contract experience do you have to include the sourcing and selection of suppliers?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

10

How many years of professional full-time procurement and contract experience do you have to include the sourcing and selection of suppliers?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

11

Please indicate which of the following areas you have at least five years of experience. Check all that apply.

• Developing solicitations (IFB's and RFP's)
• Analyzing technical and cost proposals
• Negotiation contracts and agreements
• Contract Administration (amendments, renewals, price modifications) and managing supplier performance
• Healthcare Procurement
• Human Services Procurement
• Sole Source Procurement
• Cooperative Procurement
• Responding to Freedom of Information Act (FOIA) requests
• None of the above

12

How many formal Requests for Proposals have you conducted (over $200,000) in the past two years?

• None
• One to five
• Six to ten
• Eleven to fifteen
• Sixteen or more

13

How many years of direct work experience do you have working in a public procurement office or department?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

14

Please indicate the types of governmental organizations which you have worked for in the past (Check all that apply)

• Federal government
• State government
• Local government
• College/university
• Public school system
• None of the above

15

How many years of experience you have obtaining products and services for a government organization to include preparing written formal (above $200K) solicitations (with terms and conditions), receiving, and evaluating bids, awarding and administering contracts?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

16

How many years of professional full-time experience do you have supervising subordinate staff (assigning work and establishing workload priorities, establishing performance criteria and standards, evaluating performance)?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

17

Do you have contract-related experience in any of the following service types? Check all that apply.

• Emergency housing/homeless services
• Public assistance
• Social services
• Behavioral health
• Early childhood development
• Primary medical/dental services
• Food and nutrition
• Human resources
• Elections
• None of the above

Required Question