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Assistant Director Facilities and Emergency Management (Residential & Fac Develop Mgr)
Fairfax County, VA Fairfax, VA

Assistant Director Facilities and Emergency Management (Residential & Fac Develop Mgr)

Fairfax County, VA
Fairfax, VA
Expired: November 26, 2023 Applications are no longer accepted.
  • $83,646 to $139,410 Yearly
  • Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
  • Full-Time
Salary : $83,645.54 - $139,409.71 Annually

Location : FAIRFAX (HH12), VA

Job Type: FT Salary W BN

Job Number: 23-03343

Department: Community Services Board

Opening Date: 11/25/2023

Closing Date: 12/8/2023 11:59 PM Eastern

Pay Grade: S29

Posting Type: Open to General Public

Job Announcement
This position will be located primarily at the Sharon Bulova Center for Community Health, with the expectation that frequent travel to other CSB sites will be required. Under direction of the CSB Business Operations Service Director, plans, coordinates, and directs building operations and maintenance. Serves as primary liaison between the CSB, the Facilities Management Department (FMD) and County Security Office. Maintains the CSB's emergency action plan and serves as the agency Continuity of Operations (COOP) Coordinator. Supervises three facilities personnel.

Responsible for facilities planning and maintenance of the 13 CSB sites, and directs the general administration operations buildings, grounds, and equipment. Maintains and develops a work order request and monitoring system for the CSB. Along with FMD, plans and coordinates large capital projects, assists with budget planning and estimates. Reviews the facilities budget for ongoing and routine maintenance. Reviews the facilities budget for emergency maintenance. Coordinates with the County Security Office on communication and standard operating procedures related to contracted security. Regularly communicates with building occupants with respect to the status of projects, upcoming changes, and concerns. Ensures that all buildings are in compliance with Department of Medical Assistance Services (DMAS) and Department of Behavioral Health and Developmental Services (DBHDS) licensing regulations.

Supervises facilities employees; analyzes work methods and utilization of employee time; reviews and evaluates employee performance and makes recommendations concerning personnel actions; develops, maintains, and schedules employees for on-call work related to emergencies at 24/7 facilities.

Maintains the CSB Emergency Action Plan (EAP) and COOP. Communicates and trains staff on the CSB's EAP and COOP procedures. Conducts regular testing related to EAP and in accordance with state regulations for licensure.

Note: To learn more about careers that make a difference, watch our video ""
Illustrative Duties
  • Plans, manages, and coordinates department's community residential and facility site development, long-range program site planning, resource development, and grant management;
  • Oversees projects during all stages of development from planning, funding, leasing and acquisition, architectural and space planning, and renovation, through operations and property management phases;
  • Represents department in meetings with CSB Board members, CSB senior management, various County departments, private vendors, citizen groups, the Board of Supervisors, and a wide range of community organizations involved with homelessness, human services and affordable housing development;
  • Participates in financial decision-making and asset management of residential leases, major construction and renovation of sites;
  • Carries out community-wide planning involving public and private agencies, community based organizations, Boards, Authorities, and Commissions;
  • Provides technical support to private sector vendors involved in residential and site development;
  • Responds to Federal, State, and local legislation and regulation as it affects disability issues, fair housing and the Americans with Disabilities Act;
  • Supports Board in developing policies, plans and strategies affecting the maintenance and expansion of services through appropriate site development;
  • Responsible for the CSB Residential and Facilities Site Plan and the CSB submission to the Capital Improvement Program Plan;
  • Represents CSB on workgroups and taskforces at the local, state, and federal level;
  • Supervises team of staff responsible for all aspects of residential leasing, site selection, renovation and new construction of facilities used by the CSB.

Required Knowledge Skills and Abilities
  • Considerable knowledge of Federal, State and local legislation and regulations as they pertain to disability issues, fair housing and the Americans with Disability Act;
  • Considerable knowledge of the long-range planning, site planning, resource development and grant management that goes into community residential and facility site development;
  • Considerable knowledge of all relevant funding streams as well as private sector funding mechanisms;
  • Considerable ability to communicate effectively both verbally and in writing;
  • Knowledge of building codes, zoning and construction principles;
  • Knowledge of the principles and methods of financial management;
  • Ability to establish and maintain effective working relationships with CSB Board members, CSB senior management, various County departments, private vendors, citizen groups, the Board of Supervisors, a wide range of community organizations involved with homelessness;
  • Ability to analyze legislation, land use regulations, building codes and key issues affecting the development of human service sites;
  • Ability to develop policy on behalf of the department;
  • Ability to supervise subordinate personnel and project teams:

Employment Standards

MINIMUM QUALIFICATIONS:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited college or university with a bachelor's degree in planning, architecture, engineering, public or business administration or a closely related field: plus five years of progressively responsible experience in managing residential and facilities development projects, which includes one year of experience in supervisory or lead capacity.

CERTIFICATES AND LICENSES REQUIRED:
None

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

PREFERRED QUALIFICATIONS:
  • Strong project management skills and experience in managing multiple construction and logistical projects at the same time
  • Experience and familiarity with emergency planning and continuity of operations
  • Strong supervisory skills and personnel management experience


PHYSICAL REQUIREMENTS:
Ability to effectively communicate with others in person, on telephone and in writing. Ability to use a keyboard; transport/lift carry items weighting up to 10 pounds; and commute to various CSB sites. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

#LI-AP1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:
  • Medical/Vision/Dental Insurance Coverage
  • Group Term Life Insurance
  • Long Term Disability
  • LiveWell Program
  • Flexible Spending Programs
  • Paid Leave (annual, sick, parental, volunteer activity, and more!)
  • Paid Holidays
  • Contributory Retirement Plan
  • Deferred Compensation
  • Employee Assistance Program
  • Employees' Child Care Center
  • Commuter Benefit Program
  • Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

For additional details please visit the

Non-Merit Positions
  1. Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
    • Medical/Vision/Dental Insurance Coverage
    • Flexible Spending Program
    • Deferred Compensation
  2. Temporary: scheduled to work a maximum of 900 hours in a calendar year.
    • No benefits


01

What is the highest level of education that you have completed?
  • Less than 12th grade
  • High school diploma or GED
  • Some college
  • Associate's degree
  • Bachelor's degree
  • Master's degree
  • Doctorate degree


02

If you answered that you have a degree in the previous question, please indicate your area of study below. If you do not have a degree, please select "not applicable."
  • Planning
  • Architecture
  • Engineering
  • Public or business administration
  • Other (related field)
  • Other (non-related field)
  • Not applicable


03

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list the discipline of your degree. If this question does not pertain to you or you do not possess a degree, enter "N/A".

04

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
  • Less than 45 quarter hours
  • 45 to less than 90 quarter hours
  • 90 to less than 135 quarter hours
  • 135 to less than 180 quarter hours
  • 180 or more quarter hours
  • Less than 30 semester hours
  • 30 to less than 60 semester hours
  • 60 to less than 90 semester hours
  • 90 to less than 120 semester hours
  • 120 or more semester hours
  • Not applicable


05

How many full-time equivalent years do you have of progressively responsible experience in managing residential and facilities development projects?
  • None
  • Less than one year
  • One to less than two years
  • Two to less than three years
  • Three to less than four years
  • Four to less than five years
  • Five to less than six years
  • Six to less than seven years
  • Seven to less than eight years
  • Eight to less than nine years
  • Nine to less than ten years
  • Ten or more years


06

From the years listed in the previous question (#5) how many years of full-time equivalent experience you have in supervisory or lead/management capacity?
  • None
  • Less than one year
  • One to less than two years
  • Two to less than three years
  • Three to less than four years
  • Four to less than five years
  • Five or more years


07

In the last five years, which of the following facility duties have you performed as a major component of your roles? Check all that apply.
  • Site development planning
  • Policy formulation
  • Asset management
  • Management analysis
  • Resource development
  • Emergency planning
  • Construction project management
  • None of the above


08

Do you have experience managing a workflow process for facility related requests using tools similar to SharePoint?
  • Yes
  • No


09

How many years of experience do you have managing multiple contracts of varying complexity at once?
  • None
  • Less than one year
  • One to less than two years
  • Two to less than three years
  • Three to less than four years
  • Four to less than five years
  • Five or more years


10

This position requires you to commute to various locations within and outside the county for site visits and meetings. Are you able to meet this requirement?
  • Yes
  • No


11

This position is designated as emergency service personnel and must report to work during an emergency to ensure that public health and safety needs or critical county operational requirements are met. Are you able to meet this requirement?
  • Yes
  • No


Required Question

Address

Fairfax County, VA

Fairfax, VA
22035 USA

Industry

Real Estate

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