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Director of Finance

Face to Face Health and Counseling Services Saint Paul, MN
  • Posted: over a month ago
  • Other

JOB SUMMARY:

Face to Face Health and Counseling is a non-profit organization dedicated to meeting the needs of youth ages 11–24. We offer health care, mental health counseling, and programs for homeless youth.

The Director of Finance is a key member of the leadership team, and responsible for the success of the finance department contributions to Face to Face. Face to Face is a small, non-profit organization. This is a hands-on position that requires the ability to develop and implement strategy, initiate long-term planning, as well as complete day-to-day transactions. The position is 20-25 hours a week.

Primary Contributions:

The Finance Department contributes to Face to Face achieving its mission by:

  • Processing financial transactions including payments to vendors and receipts from customers;
  • Providing timely and accurate information to decision makers;
  • Preparing transparent and accurate financial processes and reports for funders, donors and other customers; and
  • Providing accurate and appropriate compliance systems, reports, and filings for government and other agencies.

Responsibilities:

  • Processing Financial Transactions
    • Supervise the accounting staff and functions, including patient accounts receivable, grant and contracts billing, payroll, benefit accounting, purchasing, accounts payables and cash management;
    • Provide staff backup for day to day accounting functions;
  • Timely and accurate information to decision makers
    • Participate in annual budget process and work closely with the Executive Director, Director of Operations, Development Director, Program Managers and the Board of Directors in development, oversight and monitoring of the annual agency budget;
    • Strategize with leadership to implement and maintain fiscal plans for projects, program implementation, and agency mission objectives;
    • Analyze financial trends, create projections of expected income and expenses, and generate scenarios for planning and decision-making purposes;
    • Produce regular financial reporting and analysis of the agency’s financial performance to the Board of Directors;
    • Produce additional reports as needed;
  • Prepare transparent and accurate financial processes and reports for funders, donors and other customers
    • Oversee and assist with timely completion of all fiscal reporting, contract reviews, and agreement renewals with government agencies, private foundations, and other funders;
    • Produce reports in response to requests and needs;
  • Prepare accurate and appropriate compliance systems, reports, filings for government and other agencies
    • Development and maintain financial and accounting policies, procedures and internal controls;
    • Prepare for the completion of the annual audit and Form 990 process;
    • Produce reports in response to requests and needs;
  • Secondary contributions
    • Manage general ledger, including preparing and reviewing journal entries, maintaining chart of accounts, recording monthly allocations, and posting payroll and benefits entries; perform monthly and year-end closing procedures;
    • Manage the organization’s property and professional liability insurance coverage;
    • Oversee bank accounts and activity, including monthly account reconciliation;
    • Oversee agency credit card use and reconciliation;
  • Other requirements
    • Collaborate with other staff, and maintain professional working relationships with clients, outside agencies and contacts;
    • Comply with agency’s written employment policies;
    • Provides all services guided by the evidence-based principles for helping youth overcome homelessness;
    • Perform other duties as assigned.

Qualifications:

  • Ability to work effectively in a mission-driven agency whose clients and staff exhibit significant diversity with respect to race, ethnicity, gender orientation, socio-economic status, nationality, and religion;
  • Bachelor’s degree in business administration, finance, accounting or 5 or more years of relevant work experience;
  • Ability to work well with non-financial managers, as well as the ability to communicate with key stakeholders and funders of the organization;
  • Three to five years of financial management experience;
  • 2-3 years of supervision experience required;
  • Proficiency in computer based accounting systems as well as MS Excel;
  • Experience in fund accounting, non-profit management and management of complex financial systems;
  • Strong organizational skills and ability to manage multiple projects, coordinate schedules and handle details;
  • Ability to think strategically about the organization, its mission, and operations;
  • Ability to analyze and interpret financial data and prepare financial reports, statements and projections;

Typical Physical Demands and Working Conditions:

  • Able to perform the duties outlined on this job description
  • Capable of sitting for long periods of time
  • Ability to lift 20 lbs

 Appropriate accommodations for physical demands will be made for individuals with disabilities.

Hours and Benefits:

This is a part-time position at 20-25 hours a week. Face to Face offers part-time employees benefits which include short-term disability, long-term disability, life insurance, 403b account as well as generous PTO and paid holidays.

Equal Opportunity Employer. Diverse groups including those with disabilities encouraged to apply.

Face to Face Health and Counseling Services

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