Position provides administrative support to the Fuels Value Chain, Lubes Value Chain, Global Ops and Global Sourcing workgroups. Candidates should have the ability to work in both independent and team settings. Additionally candidates should demonstrate a high level of proactivity and organizational skills.
**Key Responsibilities and Activities**
Specific responsibilities will vary by job and/or function supported and may include but are not limited to:
Coordinate team safety meetings for Procurement Downstream and Chemicals.
Lubes Big Four price updates between SRM and BuySmart
Blocked POs for Lubes (11 suppliers)
Ergo contact for E1
DRC for Global Ops
Provide word processing, spreadsheet, and presentations support
Manage incoming/outgoing mail and mail distribution
Manage/prepare organization charts, flowcharts, and organization contact protocols
Utilize SharePoint for interface of documents, presentation preparations as needed
Manage group calendar, schedule meetings and audio conferences
Organize logistics for internal and external meetings
Coordinate travel arrangements both domestic and foreign
Ensure proper processing of invoices, travel expenses, and purchase cards (P-cards) statements for group employees
Lead efforts for coordinating timekeeping for individuals in the group.
Track and steward vacation per internal processes
Handle file management for the department, hard copies and LAN
Generate and manage requests for IT software or hardware updates
Coordinate office moves
Reconcile invoices to P Card (Reproduction, logs, UPS, Supplies, etc)
Other duties as assigned commensurate with abilities, skills and knowledge
Associates degree or a minimum of 5 years of administrative support work experience.
Data collection and organization
Experienced and proficient in all Microsoft Office applications including Excel, PowerPoint, and Word.
**Skills & Knowledge**
Ability to manage a large workload and ability to adapt to multiple customers
Ability to multitask
Professional communication style and demeanor
Ability to work independently when needed and manage continually changing priorities.
Highly organized and able to handle multiple priorities within a limited timeframe
Self-motivated individual able to meet fluctuating demands of position
Strong teamwork and interpersonal skills
Excellent written and oral communication skills
Strong attention to detail
Technical writing skills (proof-reading for spelling and grammar, formatting)
Alternate Location: United States : Houston, Texas
ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.