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Executive Assistant - Private Equity - Broomfield, CO

Exceptional Admins, LLC
Broomfield, CO
  • Posted: over a month ago
  • Full-Time
Job Description

Exceptional Admins, LLC (EA) is seeking a professional for an opportunity with a confidential global company operating in the Private Equity industry, with a local office located in 80021.

EA is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a complete fit.

About the Executive and Company

The executive, the CEO, holds a very busy schedule across multiple time zones making this supportive role exciting and involved. When in town, he holds a pretty predictable schedule. Daily preparation for each meeting is vital. He arrives at the office early to reach others across the globe. He relies heavily on receiving his daily briefing and inbox management so that he can quickly shift from one thing to the next. The private equity firm has over $120B in assets under management. They have around 1,600 employees spanning across 20-countries. The Broomfield office has 230 employees. The company is located in a 3-year old, newly built building that has expansive views and wonderful Colorado architecture throughout. There is a full staffed kitchen where breakfast and lunch are served each day. The location of the assistant is right next door to the CEO in an alcove designed area.

Hiring Goal

The executive seeks a professional who is well-versed in supporting a global executive. Both traditional objectives (i.e., scheduling) and client relations (i.e., investors) responsibilities fall on the desk of the Executive Assistant. The role needs someone who can work fast and with precision. The role will work in tandem with the CEOs Chief of Staff. The right candidate will be strongly focused on providing incredible service while balancing multiple tasks that support the executive and the company's initiatives.

 

ROLE OVERVIEW 

Executive Support – 100 %

  • Heavy calendar management across multiple time zones

  • On a weekly basis, work closely with executive team members to support meeting activities happening before and after

  • Act as representative of the CEO office regarding internal and external relations and correspondence and screening communication

  • Support executive with Board obligations; presentation support and the like, Quarterly

  • Assist with correspondence: email, notes, and memos

  • Streamline and manage to-dos to meet deadlines

    • Suggest process improvements and ways to maximize overall efficiency

    • Assemble and print daily agenda, prioritizing immediate needs and possible challenges

  • Oversee commercial, domestic/international travel arrangements

    • Prepare itineraries and coordinate full cycle logistics

  • Create and distribute meeting agendas and hand-outs

  • Take meeting minutes as necessary

  • Maintain and track expense reporting via Concur

  • Work in tandem with Office Manager on all hosted meetings including ordering meals, A/V set up, meeting and greeting guests, and wrapping up

  • Presentation resource management; help source content

  • Review, cross-reference, format and assemble investment documents and investor presentations

  • Track internal and external contacts, maintain contact database

Desired background and attributes 

Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.” 

  • Several years of applicable administrative experience, including global

  • Proficient with Microsoft Office 365 + SharePoint (Outlook and PowerPoint+)

  • Knowledgeable with CRM (Salesforce)

  • Comfortable using Teams

  • Professional demeanor with excellent verbal and written communication skills

  • Self-starter and forward thinker

  • Familiar with Concur and Siebel, a plus

  • Ability to work independently with little supervision

  • Nimble, adaptable, and entrepreneurial mindset, a big plus

Company Offerings

  • Working Hours: This role is full-time and in person. However, company policy is employees have the option, twice a month, to work from home. 

  • Salary: $100k to $130k; performance based bonus as part of compensation

  • 401(K): Roth and pre tax options with company match 50% up to 6% (= to 3% total); you become eligible 90-days post your hire

  • PTO: 25 vacation days, one-month sabbatical after every five years of service

  • Holidays: 12 paid holidays include

    • New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day (Observed), Labor Day, Thanksgiving, the Friday after Thanksgiving, Christmas Eve, Christmas Day (Observed), and New Years Eve + one floating holiday

  • Healthcare: Company provides medical, dental and vision plans. HRA provided to employees enrolled in the HRA plan. FSA setup available. Benefits become effective on the date of hire. Company pays full basic life and AD&D insurance coverage. Voluntary Life and AD&D coverage options available. Short term and Long term disability coverage provided. Counseling sessions available through EAP. Pet insurance plans available.

  • Wellness: Company has a gym onsite, open 24/7, with a beautiful country club like locker room, shower, towel service, hairdryers, etc. Also, the company provides gym passes.

  • Education: Education assistance program, on-the-job training and mentorship opportunities

  • Office Perks: Lunch stipend, fun office and team events, including volunteer opportunities to connect with and help local communities

  • Parking: Available onsite 

  • Cell: Phone provide if wanted

  • Food Market: Full service Breakfast and Lunch provided + $10/day allowance (use it or lose it)

 

Is this the right fit for you?

The ideal employee would meet 8 out of the 11 attributes to be successful (and fulfilled) in this role:

  1. You would be described by many as very organized and detail oriented

  2. You have experience with sending an executive around the globe

  3. You've worked with a leadership team before and know the ins and outs of what makes everyone tick

  4. You have a servant-heart through and through

  5. You can work autonomously

  6. Exceptional problem-solving skills where challenges don't fluster you but energize you to ‘figure-it-out'

  7. You like to ask questions to confirm expectations

  8. You know what it's like to work with an in-demand executive

  9. You enjoy being 10-steps ahead

  10. You love to write everything down

  11. Would self-describe as “resourceful, a quick learner, and process driven”

 

Partners Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, and background investigations.

 

 

Exceptional Admins, LLC

Address

Broomfield, CO
USA

Industry

Business

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