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EA to Head of School

Excel Partners Inc. Washington, CT

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Executive Assistant to Head of School

Washington, CT

$65,000-$80,000

 

Job Description: The Executive Assistant to the Head of the School is a critical position for the school, the Head, the Senior Team, and the Board of Trustees to operate effectively and to create the environment within which students and faculty can flourish. The Executive Assistant will work in close collaboration with the Head of School and is responsible for providing confidential executive-level support to the Head of School, the Board of Trustees, and the School’s Senior Team.

 

Key Responsibilities (includes but is not limited to):

  • Proactively prepare and manage the Head of School’s schedule and calendar 

  • Manage email traffic, calls and visits to the Head of School’s office, handling them when possible and appropriate

  • Coordinate all travel for the Head of School

  • Complete and process Head of School’s expense reports

  • Serve as liaison with the Chairman of the Board of Trustees and the full Board

    • In collaboration with Alumni & Development Office, drive agenda setting and logistical planning for Board Meetings

    • In consultation with the Board Secretary, prepare Board of Trustee meeting minutes and update by-laws for voting

    • Prepare and send all materials for Board Meetings

  • Coordinate with the Head of School to manage projects, meetings, and correspondence to be completed 

  • Aid Head of School in managing Senior Team agenda

  • Maintain all files in the Head of School’s office in coordination with Business Office, Chief People Officer, Registrar, and Alumni & Development Offices according to the school’s document management and retention efforts

  • Work closely with the Associate Director of Special Events to support the planning and execution of campus social events hosted by the Head of School and/or at faculty house

  • Coordinate and collaborate with all Departments to ensure the efficient and effective administration of the Head of School’s office. This includes regular communication with members of the Senior Team to facilitate their interaction with one another as a team and with the Head of School and Board

    • Support scheduling needs of Chief People Officer, internal and external

    • Update databases for NEASC, CAIS, TABS, ISM, NAIS, NABI

    • Maintain subscriptions for periodicals, magazines, Doodle, Paperless Post, Survey Monkey

  • Coordinate with other offices and administrative assistants during periods of intense administrative activity such as Trustees’ Weekends, Contract Letters to Faculty, Convocation and Commencement, Parents’ Weekend, Alumni Weekend, etc.

  • Support the Head of School’s spouse in her roles at the School

  • Perform other duties as required

 

Main Working Relationships:

  • The Head of School

  • The Chair of the Board of Trustees and the full Board of Trustees

  • The Senior Team and related staff (Cheif Financial Officer, Chief People Officer, Associate Head of School, Assistant Head for Teaching and Learning, Chief Development Officer, Chief of Enrollment Strategy & Marketing)

  • The spouse of the Head of School

  • Faculty, Staff, Students, and Parents

 

Qualifications:

  • Prior executive level support

  • Strong written and oral communication skills

  • Ability to maintain confidential information

  • Strong customer service orientation

  • Extremely organized: ability to prioritize and manage multiple competing projects on a daily and weekly basis

  • Familiar with Google Calendar, Gmail, and Google Docs, Microsoft Excel and Word. Ability to expertly handle mail merges

  • Familiarity with use of Blackbaud database software

  • Four year bachelor’s degree required

  • Recent experience as EA to Head of School or Dean or worked as an EA in Education/Academic field

 

Key Attributes:

  • Professionalism

  • Sense of humor

  • Strong work ethic

  • Flexibilty

  • Problem-solving capability

  • Planning 

  • Organization 

  • Attention to detail 

  • Growth mindset

  • Diplomatic 

  • Ability to anticipate problems or conflicts in advance

 

Compensation and Benefits:

Our client offers an attractive compensation package that includes a salary commensurate with experience, medical and dental insurance, and retirement plan contributions. 

Company Description
Excel Partners is a professional recruiting firm that supplies its many clients with truly exceptional employees for their available temporary and permanent roles. Excel Partners is always looking for strong new candidates to present to businesses in Connecticut, New York, and along the East Coast!

Excel Partners Inc.

Why Work Here?
Opportunity to join a dynamic, rapidly growing and reputable company that offers great exposure, visibility and opportunities for growth.

Excel Partners is a professional recruiting firm that supplies its many clients with truly exceptional employees for their available temporary and permanent roles. Excel Partners is always looking for strong new candidates to present to businesses in Connecticut, New York, and along the East Coast!

Excel Partners Inc.'s Logo

Address

Washington, CT
USA

Industry

Business

Website

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