EA to Head of School
Excel Partners Inc. Washington, CT
- Expired: over a month ago. Applications are no longer accepted.
Executive Assistant to Head of School
Job Description: The Executive Assistant to the Head of the School is a critical position for the school, the Head, the Senior Team, and the Board of Trustees to operate effectively and to create the environment within which students and faculty can flourish. The Executive Assistant will work in close collaboration with the Head of School and is responsible for providing confidential executive-level support to the Head of School, the Board of Trustees, and the School’s Senior Team.
Key Responsibilities (includes but is not limited to):
Proactively prepare and manage the Head of School’s schedule and calendar
Manage email traffic, calls and visits to the Head of School’s office, handling them when possible and appropriate
Coordinate all travel for the Head of School
Complete and process Head of School’s expense reports
Serve as liaison with the Chairman of the Board of Trustees and the full Board
In collaboration with Alumni & Development Office, drive agenda setting and logistical planning for Board Meetings
In consultation with the Board Secretary, prepare Board of Trustee meeting minutes and update by-laws for voting
Prepare and send all materials for Board Meetings
Coordinate with the Head of School to manage projects, meetings, and correspondence to be completed
Aid Head of School in managing Senior Team agenda
Maintain all files in the Head of School’s office in coordination with Business Office, Chief People Officer, Registrar, and Alumni & Development Offices according to the school’s document management and retention efforts
Work closely with the Associate Director of Special Events to support the planning and execution of campus social events hosted by the Head of School and/or at faculty house
Coordinate and collaborate with all Departments to ensure the efficient and effective administration of the Head of School’s office. This includes regular communication with members of the Senior Team to facilitate their interaction with one another as a team and with the Head of School and Board
Support scheduling needs of Chief People Officer, internal and external
Update databases for NEASC, CAIS, TABS, ISM, NAIS, NABI
Maintain subscriptions for periodicals, magazines, Doodle, Paperless Post, Survey Monkey
Coordinate with other offices and administrative assistants during periods of intense administrative activity such as Trustees’ Weekends, Contract Letters to Faculty, Convocation and Commencement, Parents’ Weekend, Alumni Weekend, etc.
Support the Head of School’s spouse in her roles at the School
Perform other duties as required
Main Working Relationships:
The Head of School
The Chair of the Board of Trustees and the full Board of Trustees
The Senior Team and related staff (Cheif Financial Officer, Chief People Officer, Associate Head of School, Assistant Head for Teaching and Learning, Chief Development Officer, Chief of Enrollment Strategy & Marketing)
The spouse of the Head of School
Faculty, Staff, Students, and Parents
Prior executive level support
Strong written and oral communication skills
Ability to maintain confidential information
Strong customer service orientation
Extremely organized: ability to prioritize and manage multiple competing projects on a daily and weekly basis
Familiar with Google Calendar, Gmail, and Google Docs, Microsoft Excel and Word. Ability to expertly handle mail merges
Familiarity with use of Blackbaud database software
Four year bachelor’s degree required
Recent experience as EA to Head of School or Dean or worked as an EA in Education/Academic field
Sense of humor
Strong work ethic
Attention to detail
Ability to anticipate problems or conflicts in advance
Compensation and Benefits:
Our client offers an attractive compensation package that includes a salary commensurate with experience, medical and dental insurance, and retirement plan contributions.
Excel Partners Inc.Why Work Here?
Opportunity to join a dynamic, rapidly growing and reputable company that offers great exposure, visibility and opportunities for growth.
Excel Partners is a professional recruiting firm that supplies its many clients with truly exceptional employees for their available temporary and permanent roles. Excel Partners is always looking for strong new candidates to present to businesses in Connecticut, New York, and along the East Coast!