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Administrative Assistant

28658, NC
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
The Administrative Assistant is responsible for the execution of the proficient work executed by the SVP/Chief Operating Officer (COO) and other members of the Corporate Leadership Team. The position provides high-level, confidential administrative support.  This position requires diplomacy and discretion.

Prepares internal and external correspondence, memos, organizational charts and other documents; prepares for distribution (proofing, photocopying); manages incoming correspondence and documents as needed.    

  • Updates and disseminates the network version of policies, procedures, resident handbooks and forms as directed by the COO and/or Corporate Compliance Officer (CCO).     
  • Coordinates calendar, travel, meeting and schedule arrangements for the COO and other Leadership Team staff members as needed.  Includes initiating contact and securing appointments, equipment, and facilities as appropriate.    
  • Maintains Vendor Contracts/Agreements for the home office in a master file/binder system. Conducts new vendor screening prior to Accounts Payable setting up vendor as a payee.     
  • Ensures all outgoing mail is posted and mailed promptly. Pick up and deliver interdepartmental mail as necessary.    
  • Conducts OIG checks and GSA checks for corporate contractors as needed.     
  • Answers telephone for the Home Office, directs calls and greets visitors appropriately.    
  • Prepares contracts, signage and other documents, update lists and directories as needed.    
  • Attends various meetings, types and distributes minutes at meetings as requested.    
  • Prepares tests from training materials developed by the CCO; tracks training and testing.    
  • Sets up files, filing systems, and notebooks for members of the Corporate Leadership Team as requested.    
  • Coordinates and processes office supply orders for Corporate staff as necessary.    
  • Provides timely reporting to the Leadership Team and other appropriate groups, committees or individuals.    

Minimal Education:
High school diploma required.

Minimal Experience:
Two (2) years experience as an administrative assistant required.  

Other Qualifications

  • One or more years experience in a long-term care facility is preferred.
  • Highly skilled in the use of Microsoft Outlook and Office software required.
  • Strong organizational, communication and interpersonal skills, with close attention to detail.
  • Ability to manage multiple projects/changing priorities.
  • Excellent editing and proofreading skills.
  • Strong verbal and written communication skills.



28658, NC
28658 USA



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