Executive Assistant

Job Title: Executive Assistant

Reports to: CEO/Executive Team

Company Overview:

Our company is a leading provider of MedSpa and MedSpa Training Services. Our CEO is ranked in the top 1% of cosmetic injectors nationwide. We are a fast-growing and dynamic organization that values hard work, integrity, and a passion for excellence. We are seeking a highly motivated and organized individual to join our team as an Executive Assistant.

Job Summary:

The Executive Assistant will work closely with the CEO and provide administrative support to the Executive Team and CEO. They will act as the point of contact for internal and external stakeholders, handle scheduling and travel arrangements, manage correspondence, and assist with other tasks as needed. The ideal candidate will be highly organized, multitask effectively, and have strong communication and leadership skills. They will also have a professional demeanor and the ability to work well under pressure.

Responsibilities:

• Act as the primary point of contact for external vendors and remote employees and the CEO

• Manage the CEO's calendar, schedule meetings, and appointments, and make travel arrangements

• Manage and prioritize incoming correspondence, including email and mail

• Prepare and edit documents, presentations, and reports

• Coordinate internal and external meetings, including conference calls and webinars

• Prepare and distribute meeting minutes and agendas

• Assist with other tasks as needed, such as conducting research, arranging events, and managing expenses

• Handle sensitive and confidential information with discretion

• Hire and manage onsite interns as well as remote employees

• Manage the CEO’s schedule to ensure projects are completed on time

Qualifications:

• Bachelor's degree in Business Administration or a related field

• Minimum of 3-5 years of experience as an administrative assistant or executive assistant

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficient in Microsoft Office Suite, SharePoint, and Google Suite

• Ability to multitask and prioritize effectively

• Strong sense of discretion and ability to handle sensitive and confidential information

• Proactive and positive attitude with a willingness to take on new challenges

This is a part-time position with rapid full-time potential.

We offer a competitive salary, benefits package, and opportunities for career advancement. If you are passionate about providing administrative support to executive-level management and are looking for a challenging and rewarding opportunity, please apply today!