Legal assistant/ office admin

Job Title: Legal Assistant/Office Admin Status: Hourly

Reports to: Attorney/Owner of Estate planning practice

Position Summary

Legal Assistant/ Office Admin is required to perform confidential administrative and office management duties at the direction of the Attorney/Owner of the practice. The employee shall conduct a variety of research and analysis assignments, assist the legal team in preparing legal and/or administrative documents, and any office secretarial services needed.

Essential Duties and responsibilities

• Provide administrative support to Attorney and enhance office effectiveness
• Handle and maintain daily office operations, including greeting clients, responding to phone calls, performing minimal billing tasks, organize files, manage logistics etc
• Conduct initial in-take process and gather detailed information for Attorney
• Work with clients and demonstrate high level of professionalism when communicating in person, by email, or by phone to anyone
• Assist attorney in managing firm’s social media presence and updating website as needed
• Provide assistance with estate planning documentation and files. Conduct any research and analysis needed for the firm
• Assist in any filings with state and federal courts (including e-filings) as needed
• Use tact, discretion and independent good judgement and decision making in all employment tasks and handling of sensitive and confidential information
• Prioritize multiple tasks, meet deadlines and maintain high attention to detail

Minimum Qualifications

• Familiarity with law, legal procedures and protocols, and court system preferred
• Previous assistance in estate planning experience preferred
• 4-year college/university degree preferred but not required
• Must have valid Driver’s License
• Strong sense of propriety and discretion
• Must be flexible to work with the Attorney/Owner of firm schedule
• Proficient in Microsoft Office Suite – Word, Excel, PowerPoint, Outlook
• Must be thorough and detailed oriented, and can maintain composure under pressure
• Excellent secretarial and organization skills

Physical requirements

The employee is regularly required to sit, occasionally for prolonged periods of time; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.