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HR Assistant - Bilingual

Equiliem
Piscataway, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

BIlingual in Enaglish and Spanish HR Assistant

Human Resources and Time and Attendance
  • Provide customer service to organization employees
  • Maintain employee records (soft and hard copies)
  • Assist in payroll preparation; providing relevant data, absences, enter PTO requests
  • Email temporary associate's timecards to the appropriate agency on a weekly basis
  • Prepare new hire packets, present new hire orientation.
  • Enroll new hires in benefit system website and train associates to login into online systems for benefits.
  • Provide temporary associates a tour of the facility on their first day and share organization policies.
  • Answer employee queries on HR-related issues
  • Organize employee events
  • Updating benefits due to qualifying events. Provide required documents to corporate team and ensure accurate proper deductions
  • Update PTO request spreadsheet
  • Obtain required documentation of PTO requests
  • Provide associates with vacation balance, upon request
  • Update ACA reports
  • Creating Disciplinary Actions for time and attendance infractions
  • Provide associates information for 3 rd party disability administration company when an LOA from work is necessary, and provide updates to management of doctor's notes and RTW dates
  • Respond to request for Verification of Employment by email
  • Create Verification of Employment letters for associates as requested
  • Assist associates with injuries; calling the nurse triage line, providing injured associate/supervisor/witness forms to complete, and report injury to Sedgwick.

Administrative
  • Attend committee meetings (e.g. Safety, Fun-do)
  • Update topics and post on communication board (e.g. Birthdays, Work-Anniversaries, AOQs)
  • Order day to day office supplies for the team (e.g. paper, printer ink, desks, chairs, PPE other misc. supplies)
  • Keep PTO forms and clear lunch bags in stock for associates.
  • Set up catering (e.g., for events, lunch boxes, visitors)
  • Update rosters and organizational as needed

Accounts Payable
  • Process manual travel and expense forms
  • Process all invoices for all departments including health and welfare benefits plans, catering, supply chain shipments, etc.
  • Process new vendor set up paperwork for vendor and associates
  • Update and maintain a list of all invoices paid
  • Communicate with vendors regarding invoices, pending orders or any questions our team might have regarding process of payments
  • Report monthly break down to AP department for Client statement. Review Client statement to report if items purchased are shop supplies or office supplies, and the amounts purchased of each type
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Equiliem

Address

Piscataway, NJ
08854 USA

Industry

Business