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Part Time Office Assistant

Epiq Los Angeles, CA
  • Posted: over a month ago
  • $14 to $15 Hourly
  • Part-Time

Qualifications:

  • High School Diploma or equivalent
  • Minimum of 1 year experience in a copy/mail service center environment or other service industry
  • Previous experience in a client service oriented field
  • Knowledge of copy machines and utilization of typical office services equipment and technology
  • Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel etc
  • Flexibility is a must and ability to report to various client location day to day in LA, West LA and Pasadena.

Responsibilities:

  • Provide backup coverage to FM sites due to employees being out sick or on vacation and additional help
  • Ability to step into multiple positions and perform duties as prescribed by the Site Manager
  • Travel to and become cross-trained within local EPIQ site locations
  • Show measured completion of EPIQ University/LitWorks classes
  • Be flexible to daily changing roles, responsibilities, and work locations

Specific duties as assigned:

Mail/Distribution Services

  • Sort, distribute and meter US mail with knowledge of current postal rates
  • Ensure all projects have been properly produced and Quality Checked (QC’d) to EPIQ’s standard
  • Ensure clients request and the delivery of faxes/parcels in a timely matter in accordance to EPIQ’s standards

Copy Services

  • Immediate attention given to clients entering Copy/Mail Center in accordance with EPIQ’s standard of operation
  • Accurately produce copy, print and scan projects in accordance to verbal and written instructions
  • Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects

Hospitality Services

  • Provide excellent client service as the coordinator of the clients’ conference rooms, common areas and kitchens
  • Ensure clients requests for the set-up and use of meeting rooms are handed accurately and proactively
  • Place orders for food and beverages for use during meetings as assigned
  • Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use
  • Organize and distribute client kitchen supplies
  • Maintain inventory control and order supplies as needed
  • Perform cleaning, dusting and other incidental tasks as assigned

Reception

  • Work closely with the client's staff to ensure seamless day-to-day operations as the first line of contact with the client's visitors
  • Answer incoming telephone calls and direct call traffic to the proper person
  • Take accurate and complete messages for those employees who may be unavailable
  • Greet and announce visitors in a friendly and business-like manner
  • Maintain neatness and organization of reception desk and front closet areas
  • With various administrative duties as outlined by the Site Manager

Epiq

Why Work Here?

Amazing atmosphere, work/life balance, and growth opportunities... if this is what you are after, Apply TODAY!

We are a worldwide provider of legal services, serving law firms, corporations, financial institutions and government agencies—helping them streamline the administration of business operations, class action and mass tort, court reporting, eDiscovery, regulatory, compliance, restructuring, and bankruptcy matters.

Address

USA-Los Angeles-CA-350 South Figueroa Street
Los Angeles, CA
USA

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