Administrative Assistant

The purpose of this position is to enhances effectiveness by providing information management support; representing the executive to others.

Administrative Assistant Job Duties:

• Taking messages 
• Receiving calls and forwarding as needed 
• Scheduling and coordinating staff meetings 
• Manage office supplies and inventory 
• Manage contractor visits 
• Manage Paperwork for employee onboarding and conduct some interviews
• ADP data entry 
• HR Responsibilities include: Hiring, Training and onboarding. 
• Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains appointment schedule by planning and scheduling meetings, conferences and teleconference.
• Represents the company by attending meetings in the executive's absence; speaking for the company.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Complete projects.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications: Administrative Strong Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Excell, Power point, Organization, Time Management, Presentation Skills,  Great communication.