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Executive Administrative Assistant

Entech Staffing Solutions Flint ,MI
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Entech Staffing Solutions is seeking an Experienced Administrative Assistant in Flint. This is a full-time position with the potential to go direct based on job performance, attendance, attitude, etc. Employee will be responsible for providing high level administrative support for the Chief Executive Officer for a local non-profit organization. Significant emphasis on communication with Stakeholders, Board of Directors and management staff. Hours: 8:00am-5:00pm, Monday-Friday

Some job responsibilities may include:

  • Assist Management with planning, scheduling, and execution of duties as applicable
  • Handle all related correspondence for the client
  • Prepare materials including, but not limited to correspondence, notices, minutes, mailings, speeches and presentations as requested
  • Maintain attendance record of Board Meetings
  • Coordinate meetings including scheduling, ordering food, preparing agendas, creating meeting packets, arranging for audio/visual equipment, etc. for Board of Directors, Committees, and/or any other meetings as requested
  • Responsible for processing and filing all notices, agendas and minutes of board and committee meetings
  • Responsible for updating and maintaining personal contact information for all Board Members
  • Assist with all assigned duties related to the Management's responsibilities that would include Board development, community relations, strategic planning, and all fund development responsibilities
  • Assist with the execution of special events
  • Maintain agency donor database
  • Handle all of the Management’s work in an extremely confidential manner
  • Screen and assist with phone calls
  • Assume all special duties assigned by Management
  • Develop and maintain all related files (electronic and manual)
  • Order flowers as requested by any/all agency members for approved occasions
  • Coordinate/communicate regularly with other management members as appropriate regarding all management needs and agency priorities
  • Maintains calendars and schedules for CEO, with access to multiple other managers
  • Attend all staff meetings
  • Attend Agency functions as required
  • All other duties as assigned


  • Previous experience in event planning, sales, and fundraising for a non-profit
  • Associates Degree in Business Administration, Computer Technology
  • A strong command of computer skills (Outlook, MS Word, Excel and PowerPoint)
  • Strong organizational and time-management skills
  • Excellent interpersonal skills demonstrating an ability to establish a positive relationship with staff, Board, community volunteers, donors, etc.
  • Demonstrated ability to meet deadlines
  • Demonstrated ability to work under pressure
  • Must be able to answer multiple demands from multiple directions simultaneously without expressing frustration
  • Able to exercise judgment regarding matters of significance
  • Deals with confidential information on a daily basis and must respect the nature of the data
  • Strong organizational skills
  • Must be able and willing to work additional hours as needed to complete tasks; this could involve weekends

Please submit an updated resume to apply for this position today!

Entech Staffing Solutions

Why Work Here?

Weekly pay, competitive wages! Performance reviews for permanent hire!


Flint, MI
48503 USA