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Administrative Assistant/Receptionist

Engineered Cooling Services
Pensacola, FL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Engineered Cooling Services

Job Posting: Administrative Assistant/Receptionist

Engineered Cooling Services (ECS), the Southeast's leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities.

Position Description

Administrative Assistant/Receptionist will handle a variety of personnel related administrative duties. Ensuring smooth communication and prompt resolution of all queries and handling confidential matters, supporting with daily administrative tasks and assisting in coordinating processes and relevant documents along with other administrative duties.

  • Serves visitors by greeting and directing them appropriately
  • Notifies company personnel of visitor arrival
  • Answering, screening and forwarding incoming phone calls
  • Receiving and sorting daily mail
  • Maintains security and telecommunications system
  • Maintains safe and clean reception area by complying with procedures, rules and regulations
  • Order front office supplies and keep inventory of stock
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Create & maintain various spreadsheets.
  • Assist with Fleet responsibilities including:
    • Maintaining GPS website
    • Vehicle administration to include registration, licensing, insurance, maintaining & updating vehicle maintenance
    • Schedule windshield replacements and various other repairs.


The following is a brief overview of the company's benefits program:

  • Major health and dental insurance
  • Life insurance
  • Long term disability
  • 401K with company match
  • Paid sick, vacation and holidays (8)
  • Professional training and industry certification
  • Referral incentives
  • Continuing education reimbursement


The following qualifications along with individuals previous work experience will be considered by the company when evaluating applicants:

  • 18 years of age or older
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
  • Strong typing skills (60 wpm)
  • Excellent communication skills
  • Able to understand written and spoken instructions
  • Great organizational skills
  • High school diploma

How to Apply

All qualified applicants will receive consideration for employment without regard to veteran status, race, color, religion, sex, sexual orientation, gender identity or national origin.

ECS is a drug free workplace and an equal opportunity employer.

Job Posted by ApplicantPro

Engineered Cooling Services


Pensacola, FL



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