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Administrative Officer

Employment and Training Administration San Francisco, CA
  • Expired: June 15, 2019. Applications are no longer accepted.

Administrative Officer
======================
##### Department of Labor
Employment and Training Administration
Overview
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- ##### Open & closing dates
06/13/2019 to 06/19/2019
- ##### Service
Competitive
- ##### Pay scale & grade
GS 14
- ##### Salary
$127,187 to $165,346 per year
- ##### Appointment type
Permanent
- ##### Work schedule
Full-Time
Location
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1 vacancy in the following location:
-
San Francisco, CA 1 vacancy
##### Relocation expenses reimbursed
No
##### Telework eligible
Yes as determined by agency policy
- Duties
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### Summary
This position is located in the Division of Financial Management and
Administrative Services (DFMAS), Employment and Training
Administration (ETA). The incumbent applies management principles,
practices and techniques in integrating management services with the
general management of the Regional Office and affiliate subordinate
units and advises the Regional Administrator on matters concerning
budget, account, Federal procurement systems, procedures, policies
and internal controls.
Learn more about this agency
### Responsibilities
The incumbent plans, directs and evaluates the ETA's operation
planning, program development and administrative services programs;
participates with the ETA Regional Administrator (RA) in
establishing long and short range goals, objectives, and plans.
Ensures consistency with the overall goals, objectives and plans
established for the region. Briefs the RA on significant program
planning and operational problems and issues.
Manages and oversees the administrative activities, operation and
resources for the region which includes budget, staffing, space,
procurement and human resources; prepares yearly budget, recommends
approval of budgets and spending plans, allocation of resources, and
monitors expenditures and reallocates resources based on prior year
expenditures and component requests; resolves serious fiscal,
administrative and human resources problems and issues referred by
supervisors; ensures training needs of the organization are met as
well as the organization is staffed in a structure that enables
responsiveness to changes in ETA and /or Departmental programs,
policies, or priorities.
Oversees the development of policies, procedures and guidelines in
each of the program areas; oversees the preparation of position
papers, reports and other documents used to provide critical
information and recommendations for use by top management; and
disseminates information and policies about significant developments
affecting the agency to programs directors.
The incumbent directs provision of administrative services such as
procurement of supplies and equipment, space management, and
salaries and expenses fund controls. Directs financial management
services such a deposits of refunds, processes vouchers for payment,
reviews claims for unpaid liabilities from prior grants, and issues
obligational authority for grants and other contracts.
Recommends major management actions to ensure sound financial
management practices by all ETA grantees within the regional
jurisdiction; is responsible for the direction and initiation of
management or compliance reviews of grantee financial management,
contract/grant procurement, audit resolution to evaluate State's
adherence to Federal requirements.; prepares defensible reports of
finds for issuance to grantee.
Directs the investigations and reviews in response to complaints and
allegations of wrongful or improper non-criminal activities or
conduct concerning the administration of federally funded programs.
Responsible for disclosure of information under the Freedom of
Information Act (FOIA).
### Travel Required
Occasional travel - Meet with grantees and partners, for compliance
and technical assistance.
##### Supervisory status
Yes
##### Promotion Potential
14 - This position is at the full performance level (FPL)
- #### Job family (Series)
0341 Administrative Officer
- Requirements
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### Conditions of Employment
- Requires a supervisory probationary period if requirement has
not been met.
- Appointment to this position may require a background
investigation.
- Must be at least 16 years old and a U.S. Citizen.
Applicants must meet time-in-grade,
time-after-competitive-appointment and qualifications requirements
within 30 calendar days after the closing date of the vacancy to be
eligible for consideration for selection.
Reference the "Required Documents" section for additional
requirements.
You may not be aware, but in the regulations for agency ethics
programs, there are requirements for supervisors. Section 2638.103
of Title 5 of the CFR states:
Every supervisor in the executive branch has a heightened personal
responsibility for advancing government ethics. It is imperative
that supervisors serve as models of ethical behavior for
subordinates. Supervisors have a responsibility to help ensure that
subordinates are aware of their ethical obligations under the
Standards of Conduct and that subordinates know how to contact
agency ethics officials. Supervisors are also responsible for
working with agency ethics officials to help resolve conflicts of
interests and enforce government ethics laws and regulations,
including those requiring certain employees to file financial
disclosure reports. In addition, supervisors are responsible, when
requested, for assisting agency ethics officials in evaluating
potential conflicts of interest and identifying positions subject to
financial disclosure requirements.
### Qualifications
One year of specialized experience equivalent to the GS-13 level in
the federal government. Specialized experience is experience that
equipped the candidate with the particular knowledge, skills and
abilities to successfully perform the duties of the position being
filled.
Specialized experience is defined as work which involves
supervising, directing, or planning and coordinating a variety of
administrative functions - budget formulation and execution;
procurement; gathering data, conducting analyses, and preparing
reports to reflect results of program operations; tracking and
coordinating projects; and providing comprehensive administrative
support functions for high-level management. In the workforce
development area, experience overseeing financial management of
formula, discretionary and other grant types; or independently
reviewing programmatic and financial performance (conducting audits)
of grantees and proposes corrective actions; independently
clarifying policy issues raised by grantees/contractors;
participating in and leading desk and on-site reviews of a broad
range of grantee organizations.
### Education
There is no educational substitution at this grade level.
### Additional information
This position is outside the bargaining unit.
DOL seeks to attract and retain a high performing and diverse
workforce in which employees' differences are respected and valued
to better meet the varying needs of the diverse customers we serve.
DOL fosters a diverse and inclusive work environment that promotes
collaboration, flexibility and fairness so that all individuals are
able to participate and contribute to their full potential.
Federal Employees Please Note: Your SF-50 must include enough
information to be able to determine that time-in-grade requirements
have been met and reflects your position title, pay
plan/series/grade, tenure and the type of appointment (i.e.
competitive/excepted). In some cases you may need to submit more
than one SF-50.
Refer to these links for more information: GENERAL INFORMATION,
ADDITIONAL DOCUMENTATION
### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the
qualifications above.
Click here for Evaluation details. For Displaced Employees ONLY: if
you meet the eligibility requirements for special priority selection
under CTAP, you must be well-qualified for the position to receive
consideration for special priority selection. CTAP eligibles will
be considered "well-qualified" if they attain at least a rating
score of 85 in a numerical rating scheme. Be sure to review DOL
Account Eligibility Questions \#24 and 27 to reflect that you are
applying as an CTAP eligible and submit supporting documentation.
Evaluation Factors (Competencies) - All qualified applicants will be
evaluated on the following key competencies:
**Technical Competence: ** Uses knowledge that is acquired through
formal training or extensive on-the-job experience to perform one's
job; works with, understands, and evaluates technical information
related to the job; advises other on technical issues.
**Financial Management:** Prepares, justifies, and/or administers
the budget for program areas; plans, administers, and monitors
expenditures to ensure cost-effective support of programs and
policies; assesses financial condition of an organization.
**Pl

Employment and Training Administration

Address

San Francisco, CA
94103 USA