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Associate Director of Institutional Support

Electronic Frontier Foundation
San Francisco, CA
  • Posted: over a month ago
  • Other
Job Description: Salary: $100,000 to $110,000 DOE The Electronic Frontier Foundation (EFF), an established San Francisco-based nonprofit organization defending online privacy and free expression, is looking for a full-time Associate Director of Institutional Support to join our Development team to develop and prospect institutional funders, organizational members, and donors. This includes traditional philanthropic foundations, corporations, and other institutional funders. The ideal candidate is an outstanding communicator, both verbally and in writing, and demonstrates outstanding attention to detail and deadlines. The Associate Director of Institutional Support will work closely with EFF’s Senior Writer, writing and editing grant proposals and interim and final grant reports. The Associate Director will manage all required elements to create EFF’s annual report, as well as other written material about EFF. In addition, the Associate Director co-maintains the grants calendar with the Senior Writer, including deadlines and deliverables, and also manages a cultivation calendar, which includes plans for touchpoints, meetings, and phone calls with institutional funders. We value candidates who bring diverse experiences and perspectives, professional and otherwise, to our team and to EFF as a whole. If you can add value to EFF’s Development team, please apply. What You’ll Do The Associate Director, who reports to the Head of Resource Development, is responsible for the following: Overseeing, editing, and sometimes writing all grant proposals, as well as the interim and final grant reports; Managing production of EFF’s annual report and other written material about EFF; Collaborating with Finance/Accounting and other key EFF departments to complete contracts and invoice and track payments; Partnering with Head of Resource Development, the Executive Director, and the Senior Writer, to set ambitious annual and long term fundraising targets for institutional funders and donors, then executing and reporting on goals; Proactively researching institutional funding opportunities and determining potential fit to EFF’s mission, strategic objectives, core values, and programmatic work; Supervising the Senior Writer, advising them on projects, priorities, and deadlines, and ensuring work is sufficient to advance EFF goals. Who You Are & Keys to Success (the must-haves) To be successful in this job, you will excel in these areas: Outstanding communication skills, both verbal and written: this applies to grant writing, of course, but also communication with your coworkers. Inclusive leadership and management: You approach leadership with a mindset of “power with” rather than “power over” and regularly include others in decision-making. You have experience managing multiple projects and keeping tasks from slipping through the cracks. If you were here right now, you would be: Reviewing drafts of grant proposals, ensuring that the whole application package will be both top-quality and submitted with time to spare; Checking the cultivation calendar to see which organizations you should follow up with; Briefing the Executive Director and the Head of Resource Management on EFF’s institutional giving strategy and progress towards goals; Monitoring workplace coronavirus guidelines and helping keep the office in compliance; Scoping our annual report and talking to program staff about their contributions; Working with the Senior Writer and others to ensure that the overall grant application load is ambitious, achievable, and of the most use to EFF and its staff. What Else You Should Know This position is based in San Francisco. Because we are highly collaborative and value our in-person time together, applicants seeking to work remotely will not be considered. EFF is a great place to work! We offer a supportive and empowering environment, along with an excellent benefits package including housing cost assistance, student loans assistance, medical, dental, and vision insurance, a 403(b)(7) retirement savings program with matching, paid time off, holiday benefits, paid parental leave, a dog-friendly workplace, and more. As an advocacy organization, EFF is committed to being part of a diverse community. Diversity of life experiences makes a big difference in how we identify and litigate legal issues, design privacy-enhancing software, and organize our activism. To that end, we deliberately seek applicants with different perspectives, identities, and experiences to build an inclusive workplace to better inform our advocacy and defense of freedom in our digital world. EFF is an equal opportunity employer and encourages people of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. EFF is looking to fill this position as soon as possible so please submit your application promptly, and no later than May 31, 2022. Applications submitted after that date will be considered until the position is filled. Detailed Job Description Position Summary The Associate Director of Institutional Support develops and implements EFF’s institutional funding strategy in collaboration with EFF’s program teams and the Head of Resource Development, and is responsible for the development and prospecting of institutional funders, organizational members, and donors. This includes traditional philanthropic foundations, corporations, and other institutional funders. Essential Functions Grant Writing & Grant Management (50%) Working closely with the Senior Writer, writes and edits grant proposals, as well as interim and final grant reports. Will spearhead all required elements to create EFF’s annual report, and other written materials about EFF; Co-manages the grants calendar with the Senior Writer, including deadlines and deliverables, as well as maintenance of a cultivation calendar, which includes plans for proactive touchpoints, meetings and phone calls with institutional funders; Able to lead the grant writing, information collection, and submissions when needed to manage capacity and meet deadlines; Collaborates with Finance/Accounting and other key EFF departments to complete contracts and invoice and track payments, ensuring that materials are prepared with adequate notice and following up with grantors to determine and monitor grant status and deliverables. Organization Memberships & Institutional Affiliations (30%) Partners with Head of Resource Development, the Executive Director, and the Senior Writer, to set ambitious annual and long term fundraising targets for institutional funders and donors. Develops, executes, and reports on tactics to meet goals; Proactively researches institutional funding opportunities and determines potential fit to EFF’s mission, strategic objectives, core values, and programmatic work; In partnership with the Head of Resource Development this role will identify, secure, cultivate and steward event sponsors, EFF organizational memberships, and other funding institutions that support EFF’s work; Prepare regular briefings for the ED and Head of Resource Development on EFF’s institutional giving strategy; Maintains accurate records including compliance files and meeting notes in databases and other tracking platforms; Collaborates with Head of Resource Development to develop compelling and accurate language for describing EFF’s mission, programmatic work, and organizational objectives. Management responsibilities (20%) Supervise the Senior Writer and assist them on assigned projects and priorities, and help ensure that all agreed upon deadlines are met, and quality and quantity of work are sufficient; Offer candid feedback to direct reports about where they need to grow as well as where they are excelling, including through weekly one-on-ones and annual feedback reviews; Document performance issues and address them promptly, and escalate to HR Director if necessary; Ensure that EFF staff outside your team are aware of what your team is doing by directing staff members to other staff/team and facilitating communication and problem-solving when necessary; Other tasks and responsibilities as determined in collaboration with the Head of Resource Development. Qualities We’re Seeking (i.e. Competencies)Successful candidates bring these qualities: Passion for EFF’s mission to ensure that technology supports freedom, justice, and innovation for all people of the world; Must demonstrate care and respect toward coworkers, outside partners, members of the public, donors, and others with whom this role interacts; Must work to positively and collaboratively resolve conflicts and overcome challenges; Must have exceptional writing and verbal communication skills; Must be available and responsive to colleagues, outside partners and others over email, phone, and online chat, with the ability to respond and reliably to time-sensitive requests for assistance and opportunities during agreed upon working hours; Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences including race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance; Adaptable to different work styles and able to work independently. Meticulous about deadlines, with strong planning, project management, and follow-through skills; Excellent judgment at all times and especially when dealing with sensitive issues/situations; Excellent organizational and leadership abilities. Required Education & Experience Significant experience and a proven track record of successful grant writing, including document and grant management and grant portals Experience with people management Computer proficient and willing and able to learn a new softwar

Electronic Frontier Foundation

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San Francisco, CA
94109 USA

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Technology

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