Executive Assistant to the Vice President, Chief HR Officer/Chief Diversity Officer
- Vision , Medical , Dental , Paid Time Off , Retirement
We are Edison Electric Institute, the association that represents all U.S. investor-owned electric companies. Our members provide electricity for more than 235 million Americans and operate in all 50 states and the District of Columbia. As a whole, the electric power industry supports more than 7 million jobs in communities across the United States. In addition to our U.S. members, EEI has more than 65 international electric companies, with operations in more than 90 countries, as International Members, and hundreds of industry suppliers and related organizations as Associate Members.
Our Operating Principles are designed to foster growth and to enable every employee to harness and demonstrate the Power by Association that EEI represents. We will always:
- Create a Positive and Satisfying Work Environment - We will work together to create an environment that fosters professional growth.
- Deliver High-Quality Service - We must be motivated to provide member service that is prompt, responsive, accurate, and credible.
- Demonstrate Teamwork - We must embrace the concept of teamwork as achieved through effective communication, mutual respect, trust, creation of a sense of camaraderie, and cooperation on all tasks to meet customer needs.
- Focus on Results - We must set priorities, seek results, and devise, manage, and use creative ways to define and to measure success in achieving those results effectively and efficiently.
- Provide Value - We must strive to provide value to our member companies.
- Put Our Customers First - Our primary customers are our member companies. Each of us must work to deliver quality service in a positive and professional manner and must strive to exceed customer expectations every time a service is provided.
- Take Initiative - We are all empowered to take individual initiative and informed risk and to accept accountability in meeting the needs of our customers and of each other.
The Executive Assistant provides administrative support services to the Vice President/CHRO/Chief Diversity Officer completing routine tasks including: in-person and virtual meeting/event logistics coordination, contact management, responsiveness to inquiries from EEI member companies, drafting correspondence, survey creation, analysis and dissemination, notetaking, and budget coordination and invoice processing for the HR and DEI teams.
- Provide routine administrative and support services for the Vice President/Chief Human Resources Officer/Chief Diversity Officer (CHRO/CDO), including calendar management, meeting coordination with internal and external stakeholders, creation of pulse surveys for EEI member committees, internal HR/engagement, execution of key initiatives related to workplace culture design strategy and other administrative tasks.
- Provide administrative, logistical, and programmatic support to other key HR functions, including recruitment/onboarding, employee celebrations and events, wellness programming, community service activities, employee training/development, and special projects/event related to benefits open enrollment, under the direction of the Director of HR & Employee Experience and the Sr. Director of HR/Employee Benefits & Payroll.
- Serve as the key driver of the coordination, logistics, and execution of EEI member meetings for Chief HR Officers (EACs). At the direction of the CHRO/CDO, coordinate meeting invitations, correspondence, and logistics (virtual and in-person) along with regular engagement and responsiveness to the needs of member companies in the HR space.
- Provide logistical and on-site support for other EEI meetings attended by the CHRO/CDO and Managing Director, including the Business Diversity Conference, EEI's Annual Meeting and other special events.
- Maintain online Issue Communities for the CHRO group, ensuring updated contacts and updating of resource libraries. Maintain active roster of CHRO within NetFORUM database, providing regular updates through research and engagement with EEI's member relations team.
- Regular travel will be involved for in-person events (approximately 2-4 events requiring airplane travel outside of the DC Metro area annually).
- Budget coordinator for the HR team and CHRO. Know and understand the accounting system, process all invoices in a timely manner, and prepare purchase orders and amendments; track and maintain expenditures and balances.
- Ensures timely execution of all contracts on behalf of the CHRO and invoice processing.
- Run periodic reports of individual budget items and group budgets.
- Process all invoices and purchase orders on behalf of the CHRO, as well as on behalf of the entire Human Resources team.
- Bachelor's degree preferred; high school diploma required
- 3+ years of relevant experience
- Adept in database management and contact management software
- Experience with accounting systems and A/P processes to ensure timely payment of invoices and processing of purchase orders
- Member and association experience with an interest in HR/DEI issues highly desirable
- Strong administrative and organizational skills with the ability to be proactive in completing assignments and job responsibilities with minimal supervision
- Exceptional interpersonal skills with the ability to work effectively with diverse sets of internal and external stakeholders to build consensus
- Must be able to manage time effectively, prioritize workload, and multi-task while maintaining attention to detail
- Excellent verbal and written communication skills and acute attention to accuracy, consistency, and high degree of quality in work
- Exemplary planning and time management skills with the ability to multitask and prioritize work
- Ability to interact with employees at all levels, member company offices, and assistants in a professional, customer-focused manner
- Experience exercising discretion and confidentiality with sensitive information
- Excellent knowledge of and proficiency with Microsoft Office
The salary range for this role begins at $70,000. Starting annual salary will be determined on individual qualifications. EEI also offers an annual performance incentive which is prorated for mid-year start dates. This incentive is typically up to 10% of base salary. We offer a competitive benefits package that includes medical, dental, vision, 401k, paid time off, tuition assistance, wellness incentives and programs, transportation subsidy, and professional development opportunities.
This is a hybrid position which requires the incumbent to reside in the District of Columbia metropolitan area and come into the office a minimum of two days each week with one of the mandatory days being Wednesdays.Employment Type: OTHER
Edison Electric Institute
701 Pennsylvania Ave. NWWashington, DC
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