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Administrative Assistant

Eckerd Connects
Tampa, FL
  • Posted: over a month ago
  • $17 Hourly
  • Full-Time
Job Description

Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.


Eckerd Connects' Early Head Start programs provides high quality, comprehensive care and support services to infants, toddlers, and their families. The program provides free year-round services for children ages 0-3 years and their families to promote education, self-sufficiency, community building, health and well-being. This partnership provides community-based, high quality care to our most vulnerable population, infants, and toddlers.

https://www.youtube.com/watch?v=pydt08CEkIE

Follow the link for more information about this program: https://eckerd.org/family-children-services/community-programs/early-head-start-of-tampa/


COVID-19 Executive Order Policy: This program is assigned to and/or supports a Federal Contract. Employees that operate or support a federal contract are required under Executive Order 14042 to be fully vaccinated, or have an approved religious or ADA accommodation.

Position Concept
Provides general administrative support to department or team. Provides data tracking and maintenance for administration support functions. Coordinates special functions as assigned.

Essential Functions

  • Performs general clerical duties to include, but not limited to: photocopying, faxing, processing of incoming and outgoing mail, appointment and calendar maintenance, preparing correspondence, and filing.
  • Answer incoming phone calls, distribute messages, greet visitors/clients and direct staff members.
  • Type general correspondence, responses to inquires, reports, and memoranda. Copy and distribute as needed.
  • Responsible for department’s data-entry, electronic record keeping, and file management, retrieval, retention, storage, updating, and destroying files as directed by policies and procedures; maintain confidentiality of client and staff records.
  • Responsible for providing computer support and assisting staff in completing computer reports.
  • Maintain and order office supplies; schedule maintenance/repair for office equipment.
  • Schedule and coordinate meetings, appointments, office program events, and travel arrangement. Records meeting minutes and document accordingly.
  • Assist with tracking program/department expenditures, ensuring purchasing orders and/or invoices and receipts, including motel billings, travel reimbursements, office supplies, forms/printing orders, testing materials, etc., are processed in a timely manner. May maintain petty cash receipts.


Other Duties Include, But Not Limited To

  • Participate in training and development activities as required.
  • Report any acts, incidents or conditions that reflect the possibility of inappropriate youth-to-youth or staff-to-youth relationships.
  • Report any use of physical force and all unusual incidents per Eckerd policy and state guidelines.
  • Perform other duties as assigned.


Position Specifications

Education: High school diploma or equivalent required. AA degree preferred.

Experience: Two years general office and administrative experience required. Experience with customer service and multi-task office setting.

Skills: Detail oriented, excellent verbal and written communication skills. Ability to interpret, adapt and apply guidelines and procedures. Ability to work independently and utilize initiative, ability to be organized and to meet deadlines. Proficient in Windows environment, Microsoft Office (Excel, WORD), ability to learn and utilize other software programs.

Other: Must meet state criminal background check requirements.

Physical Demands: Ability to sit at desk for long periods of time, and tolerate extended periods of data entry. Must be free of communicable diseases as required by the state and to the extent that knowledge is attainable under the law.

Travel: Must be able to meet requirements for Eckerd’s Auto Insurance and be able to drive for business purposes. Must have reliable transportation. Must possess and maintain an appropriate and valid state driver’s license. Ability to use personal vehicle for Association business.

*This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.


Make more than a Living, Make a Difference

We provide our employees with numerous opportunities for growth, education, advancement, and the chance to contribute to business objectives. We offer competitive salaries and an excellent comprehensive benefits package including:

Health, Dental and Vision Insurance | 19 days of Paid Time Off the first year | 11 paid holidays | Retirement savings plan with employer match up to 5% | Flexible spending accounts | Paid short-term and long-term disability | Group Term Life and AD&D Insurance | Voluntary term life insurance

Headquartered in Clearwater, Florida, and founded in 1968 by philanthropists, Jack and Ruth Eckerd, Eckerd Connects is one of the largest national nonprofit child and family service organizations in the United States. Eckerd provides a full continuum of life-changing behavioral health, child welfare services, and workforce development through multiple offices and facilities nationwide that strengthen families, assist young adults, and help children succeed.


Eckerd Youth Alternatives, Inc. ("Eckerd Connects") considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, disability, or status as a protected veteran.

Eckerd Connects is a drug-free workplace and utilizes E-verify to confirm employment eligibility.


*CB

Eckerd Connects

Address

Tampa, FL
33605 USA

Industry

Business

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