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Administrative Secretary for Intensive In-Home Services

East Coast Family Services, LLC Norfolk, VA
  • Expired: over a month ago. Applications are no longer accepted.

Secretary Job Summary

As the Administrative Secretary, you will help ensure that the office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manners of inquiries and requests. Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.

Secretary Duties and Responsibilities

  • Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
  • Manage schedules and calendars; arrange, coordinate, and schedule meetings; prepare meeting documents
  • Coordinate conferences; complete conference registrations for company employees; make travel arrangements for office personnel
  • Maintain a content management system
  • Maintain budget and purchase supplies for the office; track inventory of office supplies
  • Write and distribute routine correspondence and reports; compile data and prepare reports
  • Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
  • Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
  • Read secretarial publications and attend workshops to improve skills over time
  • Fulfill other secretarial duties as needed

Secretary Requirements and Qualifications

  • Professional demeanor and attitude
  • Trustworthy, able to respect confidential matters
  • Familiarity with office organization techniques
  • Capable of multitasking; strong time management
  • Well-organized, detail-oriented
  • Strong writing ability
  • Excellent verbal communication
  • Proficient with computers, especially in MS Office
  • High school diploma

Nice to Have

  • Typing at 50+ words per minute preferred
  • Past secretarial experience preferred

Similar Job Titles

  • Administrative Assistant
  • Receptionist

East Coast Family Services, LLC

Why Work Here?

We are a NEW company looking for an RN to join our team!

757 Home Health Care, LLC is our newest company soon to be open. The only thing missing is an RN to complete our application for submission. The RN will need to complete the admissions & assessments for our new patients so if you are dedicated to helping our company get started please apply!


253 Granby St. Norfolk, Va
Norfolk, VA