Head Start Grant/Fiscal Officer
ESU 13 Scottsbluff, NE
- Posted: 28 days ago
- $50,000 Yearly
- Benefits: medical, vision, dental, life insurance,
Head Start Grant/Fiscal Officer Job Description
It is the policy of ESU 13 to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the ESU 13 Administrator. * This Job Description is in addition to and supplements the Master Classified Job Description*
Job Title: Head Start Grant/Fiscal Officer
Department: Head Start/Early Head Start
Education Level and Certification: Bachelor’s Degree in accounting, business, fiscal management, or a related field or a certified public accountant.
Reports To: Director of Head Start and ESU 13 Administrator
Terms of Employment: 12 month/240 day position with salary determined by Head Start budget based on education and experience.
Performance Responsibilities and Job Tasks
This position will be responsible for the management of all financial activity for the Head Start/Early Head Start programs. This includes proper allocation of all financial transactions regarding expenditures, payroll processes, inventory maintenance, budget preparation, grant application processes, timely and accurate reporting to oversight agencies, and for all auditing and regulatory purposes. Work collaboratively with the Head Start management team. The Grant/Fiscal Officer must ensure efficient fiscal and administrative function between office/inter-agency/center/families/business/state, regional and national Administration for Children, Youth and Families (ACYF) interests.
Head Start Requirements:
- Must complete an annual screening physical upon hire and annually thereafter.
- Acceptable tuberculosis screening results are required prior to employment.
- Must be proficient in verbal communication and in maintaining written documentation.
- Basic computer skills needed.
- Training, meetings and community interactions may include evenings or weekends.
- Occasional out-of-town travel for training is required.
- A clear criminal records check (including child abuse registry check) is required prior to employment.
- Comply with the Standards for ESU 13 Employee Performance and Code of Ethics.
- To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the ESU 13 insurance carrier and have a Motor Vehicle Record acceptable to ESU 13.
Essential Functions Grant/Fiscal Officer:
- Fiscal management of/all Head Start Program Grants and contracts.
- Preparation and maintenance of all Head Start Fiscal records and reports required by internal fiscal procedures, applicable grant terms, performance standards, the Office of Management and Budget (OMB), the Internal Revenue Service (IRS) and all independent fiscal and program auditors.
- Monitoring of income and expenses of the Head Start program for proper allocation to funding sources and compliance with grant requirements.
- Participate in the development and annual renewal of lease contracts.
- Prepare Head Start employee contracts.
- Coordination of annual inventory requirements.
- Oversee monthly accounts payable process to assure all expenses are accurately processed and allocated for Head Start and Early Head Start.
- Prepare and ensure quality of written reports, correspondence and other documents.
- Maintaining information necessary to provide fiscal reports needed to administer the grant, including monthly budget reports for the Board of Directors and Policy Council.
- Participate in grant application and/or other program development processes to provide budgetary information and administrative support. Ensure all fiscal aspects are prepared with detail, and submitted within tight deadlines to ensure continued grant funding.
- Work cooperatively with program and independent fiscal auditors to provide all needed financial information concerning the Head Start Programs.
- Attend applicable professional development activities, employee meetings, and employee development sessions.
- Oversee process of timesheet tracking for all employees.
- Model positive regard for program in the community.
- Participate and contribute to the management team to promote a quality program through management team meetings and program assessment.
- Maintain standards of confidentiality regarding program, staff, children and families.
- Comply with the Standards for ESU #13 Employee Performance and Code of Ethics.
- Perform other fiscal duties as assigned by ESU 13 Administrator or Head Start Director.
The Grant/Fiscal Officer is to possess and effectively utilize knowledge in the following areas:
- Economics and Accounting—Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
FLSA Status: Exempt.
Administrative exemption: The employee has the primary duty of performing office or non-manual work directly related to the management of general business operations of the ESU 13. The employee customarily and regularly exercises discretion and independent judgment or has a primary duty of performing administrative functions directly related to academic instruction or training in ESU 13 or a department or subdivision.
Essential Functions: The essential functions of the Grant Fiscal Officer position include: (1) regular, dependable attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities; and (3) the ability to perform the following identified physical requirements.
At Educational Service Unit (ESU) 13, we are committed to serving, supporting, and empowering the staff of the school districts we proudly serve. It is our hope that you will find ESU 13 to be an innovative, responsive, relationship based organization. We proudly serve more than 14,000 students and nearly 1,300 teachers in an area spanning 14,181 square miles across 11 counties in western Nebraska. Without question, the strength of ESU 13 is the highly skilled, dedicated, and service oriented staff.
4215 Ave IScottsbluff, NE
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