Project Accountant

Project Accountant Job Description

Construction Accounting:

• Obtain and process all incoming subcontractor invoices, review against contract, investigate any variances
• Review subcontractor change orders with appropriate construction personnel for approval
• Monitor and document all subcontractor insurance, general contractor insurance, and endorsements
• Obtain all required lien releases
• Maintain job cost system for various construction projects
• Input, update and maintain project construction budget from contract documentation between Owner / General Contractor & Contractor / Subcontractor
• Prepared the owners billings in AIA format on a monthly basis and record monthly loan draw
• Calculate and monitor outstanding retention due
• Track California Preliminary Notices and ensure clearance with appropriate lien waivers
• Maintain list of pending and/or estimated change orders and/or reallocations
• Review and maintain the general ledger to ensure the accuracy of A/P coding, cost allocation and description

Other Accounting:

• Prepare all monthly accruals/reclassification journal entries and ensure backup documentation is attached
• Month end closing and reporting for all entities
• Prepare supporting work papers for all balance sheet accounts
• Reconcile A/P and A/R accounts to the general ledger
• Research, resolve and respond to all tenant issues and vendor inquiries
• Review and post all cash receipts, wire transfers and prepayments
• Understand tenant leases and update A/R reports
• Maintain tenant ledgers
• Work with on-site property managers to maintain accurate accounting records
• Process monthly recurring billings
• Review/post monthly bank reconciliations
• Assist in preparing annual recovery of CAM/Tax & Insurance reconciliation
• Assist in annual audit requests for backups
• Prepare the calculation of management fees
• Assist in the preparation of Annual Budgets
• Special projects as assigned

Technical Skills:

• Knowledge of or the ability to learn property management software – Appfolio
• Excel spreadsheet experience
• Minimum 3 years Project Accountant experience