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Legal Assistant

Duane Morris
Philadelphia, PA
  • Expired: November 07, 2020. Applications are no longer accepted.

Duane Morris LLP, a global law firm with over 800 lawyers in offices across the U.S. and around the world, is seeking a Legal Assistant in the Private Client Services Practice Group for our Philadelphia office. SUMMARY: Under general supervision and according to established policies and procedures, performs a variety of secretarial and administrative duties for legal professionals in the Private Client Services practice with a focus on operational excellence and client service. Establishes and maintains positive relationships with attorneys, staff and clients and observes confidentiality of client and other firm matters. ESSENTIAL FUNCTIONS: Drafts, types and proofreads engagement letters, correspondence, memoranda and other legal documentation; drafts and maintains lists, tables and Excel worksheets.

Runs and prepares reports as requested. Maintains (and routinely updates) detailed list of deadlines in connection with estate administration, trust administration and tax filings. Acts as a witness at the signing of estate planning documents if necessary, having the ability to maintain good public relations with clients, as well as observing confidentiality and attorney/client relationships. Coordinate and schedule meetings, including booking conference rooms, arranging catering, printing documents, coordinating schedules, and greeting clients. Manage expenses, including processing expenses for legal professionals and business development expenses. Provide general administrative support to legal professionals including maintaining calendars and schedules, answering phones, organizing, copying and scanning documents, and processing incoming and outgoing mail. Coordinate the filing of gift tax returns and other administrative filings in connection with ongoing estate and trust administration. Responsible for processing original client documents including copying, scanning, creating (and updating) binders, and preparing for vault storage. Proactively implement and maintain effective office organizational systems. Other administrative and support duties as assigned. QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES): High School diploma (Associate’s or Bachelor’s Degree preferred) with at least 3-5 years of related administrative or legal assistant experience. Specific knowledge of estate and trust documents/terminology a plus. Must possess a high level of technical competency on various job-related computer software packages and applications including MS Word, MS Outlook and MS Excel. Strong organizational skills with the ability to organize and prioritize numerous tasks and complete them in a timely manner on an on-going basis, as well as under strict time constraints when necessary. Strong written communication skills with the ability to proofread material for grammatical, typographical and spelling errors required. Interpersonal skills necessary in order to communicate successfully either in person, by phone or through e-mail (including directly with clients). Must be able to follow instructions effectively from a diverse group of legal professionals and staff and provide information with professional courtesy and tact. Must be able to maintain discretion and confidentiality related to all functions. Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

We offer a competitive salary and benefits package including, but not limited to: medical, dental, 401(k) with firm match, pension, life insurance and generous PTO. EOE/AA/M/F/V/D

Duane Morris

Address

Philadelphia, PA
19103 USA

Industry

Legal

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