File Clerk

Job Title: File Clerk

Work Schedule: Full Time

OVERVIEW:  Duane Morris LLP, a global law firm with 900+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets. 

SUMMARY:  We are seeking a File Clerk within our Trial practice group to assist with administrative tasks, filing and legal document management duties. The File Clerk will support the docketing functions for our Trial practice group and will provide support to our legal records management system.  He or she will be responsible for creating and maintaining physical and electronic files and providing day-to-day clerical support to attorneys and paralegals.

ESSENTIAL FUNCTIONS:

•           Maintain electronic deposition database

•           Download, file and circulate electronic filing documents to team

•           Review and process team invoices

•           Assisting Paralegals in preparing court filings

•           Processes incoming material by verifying accuracy; sorts and codes according to defined procedures.

•           Retrieves information from files, computer records and other sources in response to specific requests.

•           Maintains logs and other records to support the tracking of case files.

•           Supports the maintenance and storage of legal documents.

•           Keeps track of borrowed materials to ascertain that they are returned.

•           Scans materials or copies records; examines materials for legibility.

•           Implements changes to the filing systems when directed to do so.

EDUCATION AND EXPERIENCE:

•           Must have demonstrated fluency with managing electronic docketing systems; Prior experience e-filing in Pennsylvania Court of Common Pleas and Eastern District of Pennsylvania required.

•           Ability to work independently in an electronic environment including running reports, uploading and downloading documents from various electronic sources.

•           Must possess strong, consistent organizational skills along with excellent written and oral communication.

•           High school diploma.  Post-high school education preferred.

•           Minimum of 3- 5 years’ experience in document and filling management

BENEFITS:

•           Comprehensive Healthcare, Dental, Vision, and Prescription Plans

•           Commuter, HSA and FSA Spending Accounts

•           Short-term and Long-term Disability and Life Insurance Coverage

•           401k and Pension Plan

•           22 PTO Days, 11 Paid Holidays

•           Employee Referral Bonus ($3,000.00)

•           Professional Development Training

•           Back-Up (Family) Care Advantage and Employee Assistance Program

EEO STATEMENT:  Duane Morris is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.  If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.

DATA PRIVACY STATEMENT:  Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements.  In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.