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Real Estate Legal Secretary and Receptionist

Drake & Company Madison ,WI
  • Posted: 13 days ago
  • $18 to $22 Hourly
  • Full-Time
  • Benefits: 401k, dental, life_insurance, medical, vision
Job Description

 We are currently seeking a Legal Secretary with vast knowledge of the real estate industry and closing procedures for our client's Real Estate Group who will also work as Office Receptionist. 

Responsibilities:

Legal Secretary

·        Heavy typing, proofreading, editing, redlining and formatting real estate and transactional documents including contracts, amendments, leases, letter of intent, term sheets and closing instructions. 

·        Prepare closing binders for completed real estate transactions to include follow up on receipt of post-closing items.  Production and heavy editing of documents.  

·        Proofreading, time entry, finalizing documents, maintaining attorney calendars. 

·        Exceptional multi-tasking, organizational, communication and client service skills.

·        Scheduling of travel for responsible attorneys.

 

Reception

·        Answer phones effectively and tactfully, screening calls and routing to proper departments.

·        Greet and direct walk-in clients in a highly professional and confidential manner, answering inquiries.

·        Other duties include distributing announcements, processing mail, preparing reports, scheduling meetings on Outlook, catering, assist conference room staff when needed.  

 

Qualifications:

Legal Secretary

·        Excellent communication and problem-solving skills. 

·        3-5 years of secretarial experience in a real estate environment assisting with all aspects of real estate closings.   

·        Experience in land use/real estate development a plus.

·        Excellent multi-tasking, organizational, communication and client service skills. 

·        Exceptional technical skills including knowledge of MS Word and Outlook.

·        Candidate must be detailed oriented and have excellent proofreading skills. 

·        Knowledge of legal and real estate terminology a plus. 

·        Must be able to prioritize multiple projects under short time constraints. 

 

Receptionist

·        Strong Outlook calendar skills required.

·        The ability to deal in a mature and tactful manner with attorneys, staff, clients and visitors is essential.

·        Position requires clients be attended to promptly, courteously, and efficiently.

·        Attention to detail, accuracy, good judgment, and resourcefulness required.

·        Ability to deal with confidential information is necessary.

·        Enthusiasm and sincere desire to work together in a team environment necessary.

·        PC skills including Microsoft Word and Excel preferred.

·        High school graduate or equivalent with 3 - 5 years prior Receptionist experience preferred.

·        Moderate typing skills needed. 

Drake & Company

Address

Madison, WI
USA

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