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Administrative Assistant - Commercial Property Management

Douglas Emmett Santa Monica, CA
  • Expired: over a month ago. Applications are no longer accepted.


· Provide accurate invoice payments and accurate financial reporting information.

DUTIES AND RESPONSIBILITIES: Include, but are not limited to the following, as other duties may be assigned.


· Code checks from actual apartment number to MRI apartment number. This includes move in monies, rental payments, rentable item income.

· Separate checks into batches and generate deposit slips.

· Deposit checks daily at the bank.

· Complete preliminary and final SODA’s.

· Code invoices.

· Generate 5-day late notices and late fee report.

· Monitor delinquency activity, NSF’s and those tenants that need to be placed in legal for non-payment.

· Send tenants with balances to collection and monitor such collections.

· Research paid and unpaid invoices for properties and vendors.

· Generate TLA’s for adjustments and write offs.

· Reconciles tenant ledgers and issues balance due letters.

· Demonstrate initiative, work well under pressure, prioritize multiple tasks and consistently produce high quality accurate work.

· Assist with answering phones and assisting clients during lunch hour, vacation or as needed.

· Perform other tasks or projects that may be assigned from time to time.


· Applicant has to be computer literate and comfortable using Excel, Word, and other Windows based programs. Being familiar with property management or accounting software (i.e. Skyline, MRI, etc.) is a plus.


· Must be able to sit in front of a computer for long periods of time.

Douglas Emmett

Douglas Emmett, Inc. (NYSE:DEI) is a Southern California-based real estate investment trust (REIT) active in the commercial office and multifamily property markets in California and Hawaii. The Company's office portfolio includes 71 properties totaling approximately 18.4 million rentable square feet, and its multifamily portfolio consists of ten properties with a total of 3,595 units. Douglas Emmett's properties are currently located in nine premier California submarkets - Brentwood, Century City, Santa Monica, Beverly Hills, Olympic Corridor, Westwood, Sherman Oaks/Encino, Warner Center/Woodland Hills and Burbank - with a growing presence in Honolulu, Hawaii.


Santa Monica, CA