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Assoc., Armed Forces & Federal Ministries
Domestic and Foreign Missionary Society Washington, DC

Assoc., Armed Forces & Federal Ministries

Domestic and Foreign Missionary Society
Washington, DC
Expired: over a month ago Applications are no longer accepted.
  • Full-Time
Job Description

Area Function

On behalf of the Presiding Bishop, the Bishop Suffragan for the Armed Forces and Federal Ministries (Bishop for the Armed Forces/BFAFFM) is responsible for the administrative and pastoral support of Episcopal Chaplains and lay religious leaders in the Military, VA Hospitals and other Federal entities (Bureau of Prisons, Civil Air Patrol, Department of Defense (DoD) Ecclesiastical Endorser for the Episcopal Church. This episcopacy is responsible for recruitment and endorsement of Episcopal priests seeking employment as Federal/DoD chaplains. It is also responsible for continued training, guidance, support, and spiritual growth of chaplains in its care.

Job Summary

The Associate to the Bishop supports the mission of the episcopacy ensuring all records are current, especially data on current and potential chaplains, maintains the Bishop’s and AFFM Calendar, prepares and all coordinates all travel and submits travel and expense reports and office expenses to DFMS headquarters. Additionally, the Associate manages all day-to-day office functions and communications and manages facility needs with the Cathedral Staff.

Reporting Relationships

The Associate to the Bishop reports directly to the Canon to the Bishop and supports the work of the Bishop for the Armed Forces. When the Bishop for the Armed Forces is on travel or unavailable, the Canon to the Bishop assumes responsibility for the operations and official communications from the office of Armed Forces and Federal Ministries

Duties & Essential Job Functions

Principal Responsibilities

General Office Management: Assists callers, sorts mail, replenishes office supplies, maintains office equipment, maintains records, responds to emails, general office correspondence.

Communications: Maintains and tracks Bishop’s correspondence; maintains the office and travel calendar, updates the website, and assists with social media and communications with The National Church Center.

Financial Responsibilities; Prepares and submits check requests and travel expenses; reports; tracks operating and discretionary expenses and income; reconciles credit card statements against receipts.

Travel: Books travel for Bishop, Canon, chaplains, and others as needed; books lodging; prepares trip itinerary and schedule; Sends customary and appropriate DoD credential paperwork ahead of all visits.

Chaplain Data Base: Maintains and keeps current chaplain information; tracks statistical data and file necessary reports, maintains records and updates records from bi-annual reports and regular communications with chaplains.

Chaplain Candidates: Makes travel arrangements as necessary; prepares and sends endorsement forms; Prepares and disseminates Chaplain Candidate packages to Chaplain Selection Committee members; Hospitality for all visitors.

Support Recruiting Efforts: Supports Canon in data management of potential chaplains.

Chaplain Training Symposium: Assists Canon in administrative preparations, registrations, and on-site conference support. Manages participant evaluations.

Other: Maintains BAAF records and holdings with the Episcopal Church Archives; maintains accurate list of current and retired chaplains for Church Pension Fund. Other duties as assigned.

Other Functions And Responsibilities

The Associate to the Bishop is responsible for overall tone of initial contact with AFFM, as the “first face” of the episcopacy. This individual must be a self-starter, able to respond with flexibility, and sound judgement in support of the bishop who is often supporting chaplains away from the office. Superior communication and organizations skills are key.

Qualifications

This position requires some-one who is self-motivated, requires minimal supervision, knowledgeable in office technology, highly organized, and familiar with both the Episcopal church and the Military.

Required

  • A Minimum of an associate degree
  • 5 or more years in office management/Executive Assistant Experience
  • Working knowledge of Current Microsoft office management programs (Word, Excel, Teams, Publisher)
  • 3-5 years’ experience in office budget management, including bill reconciliation and expense reports.
  • Military experience, either as a service member or as a DoD employee; knowledge of military protocol
  • Attention to detail.
  • Good communications skills both writing and speaking; Ability to write business and official correspondence and to speak in public.
  • Knowledge and competence in social media platforms
  • Some travel is required.

Preferred

- Familiarity with the Episcopal Church, its polity, and protocol

- Professional level experience

- Ability to work as a member of a collaborative team


Physical Requirements/Work Environment

We are a small staff with three employees. We have a collaborative working environment that requires confidentiality as pastoral concerns often are about sensitive issues. The work environment demands all employees demonstrate a high level of respect, dignity, attention to protocol as well as a sense of humor.

Work Environment

In an historic building close to the Washington National Cathedral. Our office is not handicapped accessible. Employees must be able to navigate narrow stairs and the cathedral grounds.

APPLICATION PROCEDURE Those who believe they are qualified are encouraged to apply by clicking on the Apply Online link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=d1cae930-dd81-4f59-8d43-f40bce17a5fe&ccId=19000101_000001&type=JS&lang=en_US

In addition to completing the profile and submitting your résumé in the space provided, please submit a cover letter that includes at least three professional references. If you encounter a problem with this online procedure, please contact HRM@episcopalchurch.org.

The Episcopal Church Center is the office of the Domestic and Foreign Missionary Society. The Episcopal Church values diversity of culture and thought and seeks talented, qualified employees regardless of race, gender, national origin, religion, sexual orientation, disability, age or any other protected classification under Federal, State or Municipal laws as well as the Canons of the Church and resolutions of General Convention. We are proud to be an Equal Employment Opportunity and Affirmative.

Address

Domestic and Foreign Missionary Society

Washington, DC
20001 USA

Industry

Real Estate

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