Executive Assistant to the CEO
- Expired: February 28, 2023. Applications are no longer accepted.
The Executive Assistant to the Chief Executive Officer (CEO) serves as the primary point of contact for internal and external stakeholders on matters pertaining to the Executive Office (EO); serves as a liaison to the D.C. Bar Board of Governors and Board of Directors of the D.C. Bar Pro Bono Center, (collectively the Board), the D.C. Bar President, the Executive team (ET); and provides general administrative support to the CEO and EO.
ESSENTIAL DUTIES & RESPONSIBILITIES
•Manages communications between the President, Board, CEO, staff, certain Board Committees, outside Commissions, the D.C. Courts, and the Executive Office.
•Provides direct support to the CEO and General Counsel by managing and maintaining an active calendar of appointments, preparing correspondence that may be confidential and sensitive, and providing significant administrative assistance.
•Provides support in planning, coordinating, and executing Board meetings.
•Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of sensitive or confidential nature, and determines the appropriate course of action, referral, or response.
•Coordinates and assists in preparing materials and managing AV for a variety of meetings, conducts research for committees and special projects, coordinates logistics, and provides support for external events.
•Drafts memoranda, correspondence, and reports and maintains records and documents for committees and the Board.
•Handles inquiries on behalf of the CEO from the public and follows up with Board and committee members.
•Assists the General Counsel with confidential matters.
•Coordinates extensively and provides support for external and Bar/Board committees and projects staffed by the CEO.
•Serves as administrative liaison to Bar Presidents and Board including support such as issuing corporate credit cards, coordinating meeting registration and travel, submitting expense reports, and managing security access.
•Provides administrative and other support to EO team members on a variety of projects.
•Performs other duties as assigned.
•Must be fully vaccinated for COVID-19 (i.e., at least 2 weeks after last dose) and have received at least one COVID-19 booster shot and, if hired, present proof of vaccination by start date.
•Relevant work experience.
•Demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
•Proficient in Microsoft Office 365, including MS Word and PowerPoint.
•Excellent oral and written communication skills.
•High performer with exemplary attention to detail.
•Must be able to effectively prioritize competing demands.
•Able to multi-task and work in a fast-paced environment.
•Excellent interpersonal and customer service skills.
•Must work well in a team environment and be able to interact with Bar members, volunteers, vendors, the public, and Bar employees.
•Must work well under pressure, possess excellent organizational abilities, and be able to manage several priorities in a day.
•Must be adaptable, creative, and self-motivated.
•Ability to handle and maintain the confidentiality of highly sensitive information.
•Experience working in a membership association, a similar nonprofit organization, or a law office.
•Experience working with a membership database and document storage application.
This position is currently a hybrid position, with days worked in the office and days worked remotely. The hybrid status of this position may change at any time subject to the Bar's discretion.
This is not an attempt to list all essential functions of this position. Job duties may change over time based on organizational/department needs.
The D.C. Bar is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.
The Bar is committed to providing qualified individuals with reasonable accommodations to perform the essential functions of their jobs, pursuant to applicable law. If you require reasonable accommodation as part of the application process, please contact Human Resources at HR@dcbar.org.
As part of the accommodation process, we will conduct an individualized interactive process and may ask you for additional information. Additionally, any final hiring decisions or start dates may be delayed while the accommodation review process is ongoing if the individual is unable to begin work without the requested accommodation.
District of Columbia Bar
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