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Project Coordinator

DirectLine
Ashburn, VA
  • Posted: 10 days ago
  • Full-Time
  • Benefits: 401k, dental, life insurance, medical, vision,
Job Description

SUMMARY


The main duty is to manage assigned administrative and reporting tasks effectively and to ensure reports are delivered on time, on budget, and to agreed quality standards.

Duties of a coordinator include managing standards, procedures, and practices of record-keeping of all the agreements and contracts for the project in support of the PM team.

Since there are multiple aspects in a project on which work is going on, it is the duty of a project coordinator to be a member of all teams and participate actively in the working of various areas including time tracking and reporting, financial tracking, reconciliation, client interface with financial reports, billings.

He/she primarily acts as an assistant of the Project Manager and/or Reporting Manager.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES MAY include, but not limited to the following:

 

ADMINISTRATIVE

· Coordination with Back Office

o Filing PAFs

o PTO reporting to office (actual employee forms)

o Participate in weekly administrative meetings with the back-Office Reporting team

o Many need to assist with coordinating meetings and/or work with DLU on logistics for training sessions.

o Receive training on new Initiatives such as new software, programs, processes.

o Coordinate with HR on new hires/employees’ form requirements or sensitive information for weekly reporting.

· Employee Relations

o Coordination of employee infraction forms to HR

· Reporting

o Responsible for submitting weekly, monthly and YTD Reports for time keeping and billing.

o Submitting weekly billing reports for approval by PM by Tuesdays

o Assisting PM with Monthly Labor Projections/Forecast Report

o Daily Employee timesheets data entry

o Weekly reviews with a PM/Superintendent regarding the Contractors hours on timesheets vs their agency submitted timesheets for the Site,

o Task Hindrance weekly updates

o Prepare and submit the provisioning request forms to customer for new employees or employees who require client electronic tools (phones, laptops)

o Site access requirement filing

o Adhere to our Dropbox layout folder structure per project,

o Uphold a strict level of confidentiality; Develop and sustain a level of professionalism among staff, customers, and vendors.

 

· If applicable: Implement New Construction Processes

o Mobilization training: receive training and implement new construction projects processes and reporting include but not limited to:

§ Onsite Pre-setup (Administrative reporting, create templates for timekeeping, weekly reporting, and monthly billings; Office supplies coordinated, Equipment requests through back office or with client, Request for Site access with client; Teach the PM & Superintendent/Foreman how to report task strings on timesheets.)

§ Administrative/Financial Reporting (weekly, monthly, and YTD reporting)

 

 

QUALIFICATIONS

 

· Ability to handle sensitive/confidential information and be discreet,

· Computer knowledge of Microsoft Office: Excel, Word, Outlook Mail, Internet Explorer, Adobe Acrobat required

· High level of proficiency in Excel required including data mining, report construction, Pivot tables and VLOOKUP experience,

· Proficient understanding of wage and hour regulations

· Intermediate Understanding of Accounting is helpful

· Must be able to type at least 55+ WPM

· Excellent planning and organization skills

· Well-developed interpersonal and communication skills, both written and verbal

· Strong ability to cope with difficult situations calmly and professionally,

· Strong attention to detail

· Courteous and professional attitude with experience in dealing with the client base,

· Advanced mathematic skills

· Excellent attendance/on time record

· Excellent follow-through and ability to complete tasks on short deadlines,

· Excellent communication skills

EDUCATION and/or EXPERIENCE

· 5 years of Administrative Role Required

· Associates or Bachelor’s Preferred

Direct Line is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We will consider all qualified candidates regardless of race, color, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, political affiliation, or veteran status.

 

 

 

 

Company Description
Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands, and Ireland.

DirectLine

Address

Ashburn, VA
USA

Industry

Technology

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