Web Design Administrative Assistant II (Bilingual Chinese)
Dignity Memorial® Providers Whittier, CA
- Posted: over a month ago
- Benefits: medical, vision, 401k, dental, life_insurance
Essential Job Functions:
Must be able to perform the essential functions of the job with or without reasonable accommodations.
Interact with visitors, suppliers, consultants and employees with a professional attitude to reflect a high level of tact, courtesy, cooperation, and responsiveness.
Practice a high level of confidentiality at all times; confidential matters shall not be shared or distributed to others except on an approved need-to-know basis.
Safeguard against conflict of interest by ensuring that information obtained in this position is not used to influence or bias Rose Hills’ decision-making regarding employee issues or outside vendor agreements.
Demonstrate a high-level of written and verbal communication skills by using proper grammar, correct spelling, and punctuation; by carefully proofreading and editing; by creating a variety of documents according to the Company format.
Prepare invoices or check requests for approval and payment. Maintain all expense spreadsheet for post event analysis by management.
Provide back up support for Marketing Department, Asian Operation Department and other administrative as needed.
At an Intermediate level, use Excel to create a variety of spreadsheets and documents.
Prepare reports, awards, certificates, flyers, and other documents as needed.
Demonstrate a high-level ability to prepare creative for both traditional and digital media.
Provide support in utilizing social media for event, promotion and Company exposure.
Receive and send information by using strong knowledge of E-mail and the Internet for business communications.
Demonstrate high-level ability to create a variety of documents using skill with word processing, spreadsheets, and presentation graphics.
Demonstrate a high-level of records management ability by filing, retrieving, and destroying files in accordance with a systematic file management system and Company policy.
Ensure that office equipment is maintained, repaired, and replaced according to schedule by coordinating with the Purchasing Department.
Maintain department office supplies, files, and provide general office support.
Operate the copy machine, PC, multi-line phone console, and order necessary supplies,
Demonstrate common sense, judgment, and sense of urgency; and ability to set priorities.
Adhere to Company policies, procedures, rules, and controls.
Adhere to safety rules and regulations, and report unsafe practices to management.
Act on customer complaints timely to provide satisfactory resolution.
Participate in training and skill development opportunities to improve competency and customer service.
Other duties as assigned by management.
Experience and Education:
Minimum of five years experience as an Office Manager or Executive Assistant
A.A. degree, or equivalent (preferred)
Prior experience working in marketing or communications a plus
Strong customer service and problem resolution skills
Strong office management skills
Self-motivated, disciplined and highly organized
Proficiency in Adobe design software and/or HTML
Strong Intermediate to Advanced skills in MSOffice software, PowerPoint, and Outlook
Keyboard accurately at 65 wpm
Strong English grammar and proofreading/editing skills
Math skills with ability to calculate ratios and percentages
Communicate clearly and accurately with all levels of the Company
High level of compassion and integrity
Problem solving and detail-minded
Ability to read maps and follow directions
Safely drive Company vehicles
Bilingual (Chinese) Preferred
What does that mean to you? Our associates feel that funerals and memorial services should be as unique as the individual they honor. We help families create meaningful memorials to truly celebrate the life of their loved one.
Dignity Memorial® ProvidersWhy Work Here?
Our Associates Celebrate Life. We Celebrate Our Associates.
As Dignity Memorial® providers, we believe there is no greater responsibility than honoring and preserving the story of one’s life. Whether you’re planning a funeral for a loved one, or making your own arrangements in advance, the celebration of a lifetime begins with Dignity Memorial’s compassionate funeral planners. As North America’s largest provider of funeral, cremation, and cemetery services, the Dignity Memorial network cares for thousands of families each year. What does that mean to you? Our associates feel that funerals and memorial services should be as unique as the individual they honor. We help families create meaningful memorials to truly celebrate the life of their loved one.