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Operations and Quality Assurance Manager

Dexis Consulting Group
Washington, DC
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

The Operations and Quality Assurance Manager will provide financial, contractual, procurement, and quality assurance support to the USAID projects. The manager will assist with performing accounting oversight to ensure accuracy and compliance with USAID rules and regulations for expenses and will communicate with consultants and vendors regularly. As a member of the team, s/he will participate in project discussions and financial planning as appropriate, and will also assist with other financial, contractual, and procurement functions of the unit. This individual will collaborate with partners, Terms vendors, colleagues, and client teams, consultants, field staff, and support units throughout Dexis. The position will also provide quality assurance for some technical deliverables.


Financial Tasks

  • Review consultant and vendor invoices for coding, compliance, and accurate calculations, making sure the transaction is fully supported and audit ready. Follow up with consultants and program management staff as needed.
  • Enter consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers and submit to the applicable accounting department(s) for payment processing.
  • Reconcile travel expense reports and project credit card statements monthly.
  • Maintain all payment requests and vendor invoices in applicable assignment folders.
  • Send invoices, travel expenses, and travel advance notifications to consultants and vendors.
  • Liaise with Headquarters Accounting to confirm payment processing and record keeping.
  • Support in monthly client invoicing and preparation of monthly financials and projections. Mentor and guide Project Managers in financial management of pipeline reporting, financial forecasting, budgeting, and payment review and processing.
  • Work closely with Project Managers to provide support to ongoing assignments.

Procurement Tasks

  • Manage the procurement process of consultants, vendors, and materials
  • Support staff in navigating the USAID procurement process

Contractual Tasks

  • Review draft Independent Contractor Agreements for accuracy and completeness.
  • Liaise with Dexis Contracts team.
  • Train project staff on Dexis policies as relevant.
  • Support regular financial and contractual trainings.
  • Quality Assurance
  • Review technical deliverables as assigned by COP or designee to ensure high quality before submission to the client.


Perform other related duties assigned by the Management Team.


  • Bachelor's degree in Finance, Accounting, or a related field.
  • Minimum of 5 years accounting or finance experience.
  • High proficiency with MS Excel, Word, PowerPoint.
  • Experience with project management, business development, administration, financial reporting, monitoring, procurement, financial operations on contracts, and quality assurance.
  • Interest in deploying market solutions that address development and humanitarian challenges more sustainably and at scale.

Preferred Qualifications

  • Experience and/or familiarity with international development, foreign assistance programming, and/or government contracting.
  • USG-funded experience strongly preferred.
  • Strict attention to detail.
  • Enthusiasm and ability to learn new skills and collaborate with various teams.
  • Superior organizational and time management skills.
  • Excellent skills in teamwork and interpersonal communication.
  • Drive to thrive in a fast-paced working environment with shifting priorities.

Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" — that's how Dexis goes "all in." How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.

Dexis Consulting Group


Washington, DC



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